Property Administrator

Skyline Group of Companies; Guelph; On-site; CAD 40,000 - 65,000; Full time

Job summary

Join a dynamic and growing company as a Property Administrator, where you'll provide essential administrative support to the Commercial Property Management team. In this role, you'll manage tenant-related inquiries, maintain crucial files, and ensure a smooth operation for our valued tenants. Your attention to detail and exceptional customer service skills will shine as you navigate a fast-paced environment that values teamwork and personal growth. Be part of a company committed to environmental stewardship and community building, where your contributions make a real impact.

Benefits

Competitive Pay

Benefits

Paid Volunteer Days

Ongoing Training

Growth Potential

Qualifications

• 2-3 years of post-secondary education or equivalent experience in administration.
• Strong customer service skills and attention to detail.

Responsibilities

• Provide administrative support to the Commercial Property Management team.
• Maintain tenant, building, and lease files and reports.
• Act as the first contact for tenant-related work orders and inquiries.

Skills

Database Management

Verbal Communication

Written Communication

Problem-Solving

Customer Service

Multi-tasking

Organizational Skills

Education

Post-secondary education

Equivalent workplace experience

Job description

As a result of our continued growth, we are seeking dedicated, detail-oriented, and enthusiastic candidates for the position of Property Administrator located in Guelph or London, ON.

Job Description
Looking for a chance to make your mark in a fast-paced, professional, and fun environment? Our Property Administrators are responsible for providing administrative support to the Commercial Property Management team through data entry of all industrial and retail tenant-related information, reviewing monthly reports, and preparing notices while maintaining our shared goal of creating meaningful value and an exceptional experience for our customers, our people, and our communities.

What you will be doing:

1. Follow up on outstanding receivable/payable accounts.
2. Act as the first contact for tenant-related work orders and inquiries.
3. Complete data entry on the accounting system, including entering bank deposits, cash receipt entries, and purchase order entries.
4. Perform routine administrative duties such as filing, maintaining supplies, preparing correspondence, notices, and letters to tenants (mail, faxes, email, etc.).
5. Maintain tenant, building, and lease files and reports; rental advice notices; tenant step-up letters; tenant chargebacks, etc.
6. Maintain work order system, contact suppliers, and coordinate completion of work required.

What we look for:

1. An administrative professional with a good grasp of database management and an eye for details.
2. Excellent verbal and written communication skills.
3. Proactive with good problem-solving skills, judgment, and innovation.
4. Strong interpersonal and customer service skills, with enthusiasm for working with the public. You will work alongside our Portfolio Managers to service our valuable industrial and retail tenants, so timely, accurate, and professional assistance is essential.
5. Superior multi-tasking and organizational skills while remaining detail-oriented.
6. Diplomacy, but firm in response to assertive behavior.
7. Minimum 2 to 3 years of post-secondary education or 3 years of equivalent workplace experience in customer service and administration.

Why you want to work here:

1. You thrive on providing superior customer service.
2. You enjoy handling multiple challenges within your department.
3. Your organizational skills are a source of pride, and you want to work for a company that values them.
4. Working for a growing company that supports environmental stewardship and social responsibility is important to you.
5. You want to be part of a team that celebrates individuality and supports personal growth.
6. You value a company that promotes work-life balance.

The Skyline Group of Companies is a fully integrated investment management organization, grounded in real estate, powered by people, and growing for the future. We manage every aspect with care and attention to detail, from consulting with investors to fostering community at our properties.

We offer competitive pay, benefits, paid volunteer days, ongoing training, growth potential, and more. Our workplace culture empowers staff at all levels to support and build vibrant communities.

Come be a part of Skyline – Building Careers and Communities!