Property & Administration Supervisor

Payukotayno James and Hudson Bay Family Services; Canada; On-site; CAD 91,137 - 106,649; Full time

Job summary

Payukotayno James and Hudson Bay Family Services is seeking a Property & Administration Supervisor to oversee facilities management, admin operations, and asset coordination across multiple office sites in northern Ontario.

You will supervise maintenance, reception, records, procurement, and general administration to ensure safe, accessible, and culturally appropriate workspaces that support frontline service delivery.

Qualifications

• Diploma or degree in Business Administration, Facilities Management, or related field.
• Minimum 4 years of relevant experience in facilities, administration, or operations management.
• Supervisory experience in a multi-site organization considered a strong asset.
• Knowledge of safety regulations, procurement practices, and building service systems.
• Strong interpersonal, problem-solving, and organizational skills.

Responsibilities

• Oversee facilities and property oversight including supervision of maintenance, custodial, and records staff at all agency sites.
• Oversee purchasing of office supplies, furnishings, equipment, and maintenance materials; ensure policy compliance and value-for-money.
• Coordinate routine and emergency building safety checks, accessibility audits, and health and safety compliance.
• Provide daily supervision, coaching, and performance feedback to administrative and facilities staff; develop schedules and monitor workload.
• Assist the Director of Finance and Administration with budgeting, planning, and contract monitoring; support space planning and office relocations.

Skills

Interpersonal skills

Problem solving

Organizational skills

Education

Diploma or degree in Business Administration, Facilities Management, or related field

Job description

Salary Range: $91,137.50 To $106,648.70 Annually

Property & Administration Supervisor

Department: Administration
Location(s): Moosonee, Moose Factory, Cochrane, Kapuskasing, Timmins, or other designated service sites
Reports To: Director of Finance and Administration
Job Class: Team Leader
Salary Structure: TLG06 – Team Leader Grid 06

Purpose of the Role

The Property & Administration Supervisor is responsible for the oversight of facilities management, administrative operations, and asset coordination across Payukotayno’s multiple office locations. This role supervises staff in maintenance, reception, records, procurement, and general administration, ensuring safe, accessible, and culturally responsive workspaces that support frontline service delivery.

The Supervisor plays a key role in aligning day-to-day operations with health and safety standards, capital management requirements, and community-based service expectations across Treaty 9 territory.

Core Responsibilities

1. Facilities and Property Oversight

• Supervise maintenance, custodial, and grounds staff at all agency sites
• Oversee building upkeep, repairs, health and safety protocols, and contractor coordination
• Track lease agreements, building inspections, and asset inventories
• Manage reception, courier, supplies, room bookings, and administrative processes
• Supervise Imaging & Records Clerks and Administrative Assistants
• Ensure consistency in forms, records, signage, and front-line support across offices

3. Procurement and Inventory Management

• Oversee purchasing of office supplies, furnishings, equipment, and maintenance materials
• Ensure procurement complies with agency policy, funder rules, and value-for-money principles
• Maintain inventory systems and support lifecycle planning for major assets

4. Safety, Accessibility, and Compliance

• Coordinate routine and emergency building safety checks, fire inspections, and accessibility audits
• Ensure compliance with occupational health and safety standards and AODA requirements
• Support staff in creating safe, welcoming, and culturally relevant office environments

5. Team Supervision and Staff Development

• Provide daily supervision, coaching, and performance feedback to administrative and facilities staff
• Develop schedules, assign tasks, and monitor workload and service quality
• Support onboarding, training, and development in facilities, records, and admin functions

6. Planning, Budgeting, and Operational Support

• Assist the Director of Finance and Administration with budgeting, project planning, and contract monitoring
• Participate in space planning, office relocations, and emergency response coordination
• Prepare internal reports on facility status, project updates, and admin service metrics

Required Qualifications and Experience

• Diploma or degree in Business Administration, Facilities Management, or a related field (or equivalent lived/professional experience)
• Minimum 4 years of relevant experience in facilities, administration, or operations management
• Supervisory experience in a multi-site organization considered a strong asset
• Knowledge of safety regulations, procurement practices, and building service systems
• Strong interpersonal, problem-solving, and organizational skills

Conditions of Employment

• Satisfactory Criminal Record Check including Vulnerable Sector Screening
• Valid Ontario Class G Driver’s License and access to a reliable vehicle
• Ability to travel between sites and manage occasional after-hours facility issues
• Physical ability to navigate buildings, perform inspections, and oversee site setup

Our Hiring Commitments

Payukotayno is committed to Indigenous-led services, Nation-based healing, and culturally safe workplaces. We encourage applications from First Nations individuals, especially those from Treaty 9 communities and affiliated Nations. We honour both formal qualifications and cultural/lived knowledge as valid experience.

We are committed to employment equity and welcome applications from all qualified persons, including those identifying as Two-Spirit, non-binary, LGBTQ+, francophone, persons with disabilities, and other equity‑seeking groups.

Accommodations are available throughout the application process.

AODA Statement (for postings only)

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Payukotayno will provide accommodations throughout the recruitment process upon request.

Powered by