Project Support Coordinator

Hatch Ltd.; Sydney; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their Project Delivery Group. This role involves coordinating meetings, managing office logistics, and providing essential support to senior management. With a commitment to positive change and sustainability, the company fosters a diverse and inclusive workplace. If you thrive in a dynamic environment and are eager to contribute to meaningful projects, this opportunity is perfect for you. Join a talented team where your organizational skills and client interaction abilities will be valued and developed.

Qualifications

• 5-8 years of experience in a related environment.
• Strong organizational and communication skills are essential.

Responsibilities

• Coordinate meetings and manage office filing structures.
• Assist with document management and general administrative duties.
• Liaise with clients and service providers effectively.

Skills

Client Interaction

Written Communication

Verbal Communication

Organizational Skills

Ability to Work Independently

Calm Under Pressure

Education

Diploma or Degree

Tools

Microsoft PowerPoint

Job description

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Date: Apr 9, 2025

Location: Sydney, NS, CA

Company: Hatch

Requisition ID:95109

Job Category:Engineering; Administration/Support

Location:Sydney,NS,Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance, and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Your challenges with us:

• Coordination of meetings (venue, logistics, refreshments) on request
• Minute taking (typing and distribution of meeting minutes)
• Executing and coordination of travel arrangements
• Managing the Office filing structure
• Provide overall office support (facilities/finance/general administration as required)
• Ensuring all relevant documentation is filed in hard copy and electronic copy
• Maintaining the folder structure on the electronic filing system
• Managing the diary of the Director (and other Senior Managers)
• Assisting with day-to-day activities required by the office (general administrative duties)
• Management of Specifications/Procedures
• Ensure all documentation is routed through the correct Document Management process
• Assisting with the formatting/layout of Reports
• Presentation layout and design, including PowerPoint slide generation
• Ensuring all outgoing documentation is in the correct format
• Liaison with clients and all service providers and Hatch employees in various locations
• Assisting with the drafting of letters, memos, reports, etc.
• Coordination of the expense claims of the Team
• Assisting with the Document Management process
• Answering office telephones
• Assist with Document Control duties

Your profile:

• 5 – 8 years experience in a related environment
• Diploma or Degree (preferable)
• Good interaction with clients
• Good written and verbal communication skills
• Good organizational skills
• Ability to stay calm under pressure
• Able to work independently

NB: Must be willing to work at other Hatch offices/sites (regionally) if required.

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.