Project Support Coordinator

Hatch; Sydney; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic administrative professional to join their Project Delivery Group. This role involves coordinating meetings, managing office logistics, and providing comprehensive support to senior management. The ideal candidate will have 5-8 years of experience, strong communication skills, and a keen attention to detail. Join a diverse team committed to innovative solutions and making a positive impact in the engineering sector. This is a fantastic opportunity to grow your career in a flexible work environment while contributing to meaningful projects on a global scale.

Benefits

Flexible work environment

Long term career development

Collaborative projects

Qualifications

• 5-8 years of experience in a related environment is required.
• Good organizational and problem-solving skills are essential.

Responsibilities

• Coordinate meetings and manage office logistics.
• Assist with documentation and maintain filing systems.
• Provide overall office support and reception duties.

Skills

Client Interaction

Written Communication

Verbal Communication

Attention to Detail

Problem Solving

Conflict Management

Organizational Skills

Ability to Work Independently

Education

Diploma or Degree

Tools

Microsoft PowerPoint

Job description

Requisition ID: 95109

Job Category: Engineering; Administration/Support

Location: Sydney, NS, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Your challenges with us:

1. Coordination of meetings (venue, logistics, refreshments) on request
2. Minute taking (typing and distribution of meeting minutes)
3. Executing and coordination of travel arrangement
4. Managing of the Office filing Structure
5. Provide overall office support (facilities / finance/ general administration as required)
6. Ensuring all relevant documentation is filed in hard copy and electronic copy
7. Maintaining the folder structure on the electronic filing system
8. Managing the diary of the Director (other Senior Managers)
9. Assisting with day to day activities required by the office (general administrative duties)
10. Management of Specifications / Procedures
11. Ensure all documentation is routed through the correct Document Management process
12. Assisting with the formatting / layout of Reports
13. Presentation layout and design, including PowerPoint slide generation
14. Ensuring all outgoing documentation are in the correct format
15. Liaison with clients and all service providers and Hatch employees in various locations
16. Assisting with the drafting of letters, memos, reports, etc.
17. Coordination of the expense claims of the Team
18. Assisting with the Document Management process
19. Receptionist duties (receiving visitors / access cards etc)
20. Answering of office telephones etc.
21. Assist with Document Control duties

Your profile:

1. 5 – 8 years experience in a related environment
2. Diploma or Degree (preferable)
3. Good interaction with clients
4. Good written and verbal communication skills
5. Attention to detail
6. Good problem solving / Conflict management skills
7. Good organizational skills
8. Ability to stay calm under pressure
9. Self-starter
10. Able to work independently

NB: Must be willing to work at other Hatch offices / sites (regionally) if required.

Why join us?

1. Work with great people to make a difference
2. Collaborate on exciting projects to develop innovative solutions
3. Top employer

What we offer you?

1. Flexible work environment
2. Long term career development
3. Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.