Project Resource Coordinator

Socket.dev; Toronto; On-site; CAD 47,000 - 65,000; Full time

Job summary

WSP in Canada is seeking a Resource Specialist for the Rail and Transit team, based in Thornhill or Toronto, ON, to coordinate staffing plans, onboarding, and mobilization, aligning engineering capabilities with project needs. Working with discipline leads and project managers, you will help ensure processes, reporting, and informed workforce decisions support major projects.

You will apply your resource management knowledge to develop utilization tracking, capability matrices, and proposals

Qualifications

• Bachelor’s degree in business administration, project management, or related field, or equivalent.
• Experience in resource management, project coordination, staffing, or workforce planning within a project-delivery environment.
• Working knowledge of engineering roles, project delivery frameworks, staffing processes, and internal approval workflows.
• Proficiency with Microsoft Excel, PowerPoint, and Word for utilization tracking, capability matrices, proposals, CVs, and presentations.
• Experience using resource management or project planning tools is an asset.
• Ability to organize competing priorities, identify resource conflicts, document decisions, and communicate practical solutions to project stakeholders.

Responsibilities

• Develop and maintain resource management plans that align available capabilities with major project timelines and deliverables.
• Collaborate with discipline leads to validate staffing requirements, availability, and engineering skill needs across rail and transit projects.
• Coordinate resource onboarding and mobilization while supporting timely internal approvals and project readiness.
• Produce utilization tracking, capability matrix updates, and resource reports that give project leaders clear workforce insight.
• Contribute to proposals, CV formatting, and leadership presentations that position multidisciplinary teams for project success.
• Strengthen resource management processes by identifying conflicts, escalating skill gaps, and supporting continuous improvement.

Skills

Resource management

Project coordination

Staffing

Excel/PowerPoint/Word

Project planning tools

Prioritization & communication

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Excel

PowerPoint

Word

Resource planning tools

Job description

What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

A Role that Matters

Join us in delivering innovative solutions that transform communities and create lasting change. From sustainability-focused projects to groundbreaking infrastructure work, you'll play a key role in shaping our future—and yours.

As a Resource Specialist with our Rail and Transit team, based in Thornhill or Toronto, ON, you'll support major project delivery by coordinating staffing plans, resource allocation, onboarding, and mobilization. Working with discipline leads, project managers, and leadership teams, you'll help align engineering capabilities with project needs while supporting consistent processes, reporting, and informed workforce decisions.

Your Impact

• Develop and maintain resource management plans that align available capabilities with major project timelines and deliverables.

• Collaborate with discipline leads to validate staffing requirements, availability, and engineering skill needs across rail and transit projects.

• Coordinate resource onboarding and mobilization while supporting timely internal approvals and project readiness.

• Produce utilization tracking, capability matrix updates, and resource reports that give project leaders clear workforce insight.

• Contribute to proposals, CV formatting, and leadership presentations that position multidisciplinary teams for project success.

• Strengthen resource management processes by identifying conflicts, escalating skill gaps, and supporting continuous improvement.

The Skills That Set You Apart

• A bachelor's degree in business administration, project management, or a related field, or an equivalent combination of education and experience.

• Demonstrated experience in resource management, project coordination, staffing, or workforce planning within a project-delivery environment.

• Working knowledge of engineering roles, project delivery frameworks, staffing processes, and internal approval workflows.

• Proficiency with Microsoft Excel, PowerPoint, and Word for utilization tracking, capability matrices, proposals, CVs, and presentations.

• Experience using resource management or project planning tools is an asset.

• Ability to organize competing priorities, identify resource conflicts, document decisions, and communicate practical solutions to project stakeholders.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026

• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

• Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition—because your growth drives ours.

• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

• AB, BC, NT, NU, SK & YT: $51,800 - $68,600

• MB & ON: $47,200 - $65,000

• NB, NL, NS, PE & QC: $46,800 - $62,100

Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Put the Right Expertise in Motion

Major projects move forward when the right capabilities come together at the right time. Help connect talented people with meaningful rail and transit work that shapes how communities move.

Coordinate the teams behind progress.

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here.

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here.