Project Office Operations Specialist

Flexstaf IT; Winnipeg; In loco; CAD 42.000 - 60.000; Tempo pieno

Descrizione del lavoro

Manitoba requires an experienced Project Administrator to coordinate administrative tasks within the Project Management Office. You will ensure accurate documentation, manage calendars, and support meetings and onboarding activities to enable smooth office operations.

The role emphasizes organized records, timely communication, and adherence to Manitoba standards across staff, consultants, and service providers.

Competenze

• Minimum of two years of experience providing administrative support in an office environment.
• Experience supporting senior staff, managers, or teams with administrative coordination.
• Experience maintaining records, documentation, filing systems, and tracking tools.
• Experience coordinating meetings, schedules, logistics, and general office activities.
• Strong organizational skills with the ability to manage multiple tasks concurrently.
• Excellent interpersonal and listening skills.
• Strong attention to detail and accuracy in administrative work.

Mansioni

• Administrative Support and Coordination
• Provide administrative support to staff, consultants, and service providers, ensuring timely communication and organized information flow.
• Maintain filing systems, administrative records, correspondence, and documentation.
• Prepare and distribute meeting agendas, minutes, reports, and general administrative documents.
• Coordinate scheduling activities including meetings, workshops, onboarding sessions, and other administrative events.
• Support data entry, document updates, and information maintenance within systems.
• Manage calendars, book meeting spaces, and arrange logistics for office activities.
• Organize and track invoices, receipts, and financial documentation.
• Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records.
• Prepare routine administrative summaries and reports.
• Maintain asset inventories and support equipment assignment, tracking, and retrieval.
• Coordinate onboarding and offboarding tasks including equipment distribution and access updates.
• Support day-to-day administrative operations of the PMO to ensure efficient workflow.
• Maintain office supplies, systems, and administrative tools.
• Assist with internal communications, notices, and administrative updates.
• Organize and document meetings and training sessions.
• Ensure administrative records are accurate, up to date, and compliant with requirements.

Conoscenze

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

Problem-solving

Descrizione del lavoro

Manitoba requires an experienced Project Administrator to coordinate administrative tasks within the Project Management Office. You will ensure accurate documentation, manage calendars, and support meetings and onboarding activities to enable smooth office operations.

The role emphasizes organized records, timely communication, and adherence to Manitoba standards across staff, consultants, and service providers.