Project Manager - Marketing Operations - Toronto

Randstad; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work schedule

Downtown Toronto location

Job summary

Randstad Canada is partnering with a leading, global media and communications agency to fill a strategic Project Manager role focused on marketing operations and media transformation. You will bridge executives and teams, drive cross-functional alignment, and implement scalable PM frameworks across digital transformation, analytics, and media planning.

You will collaborate with senior leaders to shape workflows, track milestones, and manage resources in a fast-paced environment while exploring

Qualifications

• Experience in project management or marketing operations within an advertising or enterprise brand environment.
• Strong understanding of the Canadian marketing and advertising landscape for fast onboarding.
• Autonomous problem-solving with ability to bring order to ambiguity and evolving programs.
• Familiarity with PM tools such as Asana, Smartsheet, Monday.com, or TeamGantt and MS 365 apps.
• Excellent communication and executive presence to influence senior leadership.
• Agile mindset and openness to hybrid work and AI-enabled processes.
• Degree or diploma in business/marketing/communications/project management or equivalent experience.

Responsibilities

• Develop, maintain, and track end-to-end project roadmaps and milestones across multiple workstreams.
• Serve as operational conduit between practice leads, executives, and client stakeholders.
• Implement scalable PM frameworks and tools to streamline operations.
• Coordinate budgets, resources, and financial oversight with cross-functional teams.
• Identify risks, dependencies, and scope changes; propose practical solutions.
• Lead status meetings and provide clear project health updates to leadership.
• Champion workflow automation and AI tools to improve efficiency and delivery speed.

Skills

Project management

Marketing operations

Executive communication

Cross-functional collaboration

Adaptability

AI productivity tools interest

Education

Post-secondary diploma or degree in business/marketing/communications/project management

Tools

Asana

Smartsheet

Monday.com

TeamGantt

Microsoft 365

PowerPoint

Excel

Job description

Cella by Randstad Digital is currently recruiting on behalf of our client—a leading global media and communications agency for an adaptable, strategic Project Manager specializing in marketing operations and media transformation.

In this role, you will serve as the central operational bridge on a newly expanded global consumer goods account, working directly alongside executive leadership to build structure, coordinate workflows, and drive alignment across multi-disciplinary initiatives. Spanning key functional pillars such as advanced analytics, digital transformation, and media planning science, this role requires an agile problem-solver who can establish operational order in a fast-paced environment and turn complex strategies into seamless execution.

Advantages

• High-Impact Strategic Visibility: Partner directly with senior agency leadership and cross-functional teams, playing an instrumental role in shaping the operational framework of a flagship account.
• Modern Hybrid Flexibility: Enjoy the balance of a hybrid schedule based out of a prime downtown Toronto location (1 -2 days per week in-office, with open flexibility).
• High Growth Potential: Step into a newly created position with active discussions regarding long-term and permanent headcount opportunities for the upcoming fiscal cycle.
• Modern Tooling & Innovation Culture: Work within an environment that actively encourages the use of cutting-edge productivity platforms, workflow automations, and modern AI tools (such as Microsoft Copilot and Claude) to enhance delivery speed and quality.
• Collaborative Scale: Gain valuable experience managing multifaceted initiatives across global consumer packaged goods (CPG) brand portfolios, media science, and technology platforms.

Responsibilities

• Operational Orchestration: Develop, maintain, and track end-to-end project roadmaps, critical path milestones, and deliverable schedules across multiple concurrent workstreams, including digital transformation, media efficiency, and analytics.
• Cross-Functional Alignment: Act as the primary operational conduit between agency practice leads, senior executive leaders, media planning specialists, and external client stakeholders to foster shared accountability and transparent progress.
• Governance & Process Design: Implement scalable project management frameworks (agile, waterfall, or hybrid) and collaboration tools to streamline day-to-day operations and organize shifting account priorities.
• Financial & Resource Coordination: Partner with media planning and commercial finance teams to monitor account budgets, track resource commitments, and support ongoing financial oversight.
• Scope & Risk Management: Proactively identify project interdependencies, potential operational bottlenecks, and scope creep, escalating variances and proposing constructive, win-win solutions.
• Stakeholder Engagement & Reporting: Lead structured status check-ins, working sessions, and executive debriefs, delivering clear written and verbal summaries of project health, upcoming deliverables, and key decisions.
• Process Innovation: Champion operational efficiency by integrating modern workflow accelerators and AI-assisted tools to optimize communication, documentation, and daily task tracking.

Qualifications

• Professional Experience: Proven track record in project management or marketing operations within an advertising, media agency, or enterprise brand environment (experience within the CPG sector is a strong asset).
• Market Familiarity: Demonstrable understanding of the Canadian marketing, advertising, and commercial landscape to ensure rapid integration without extensive onboarding ramp-up.
• Autonomous Problem-Solving: A self-starter mindset with the ability to navigate ambiguity, synthesize complex information rapidly, and introduce clarity and organization to evolving programs.
• Methodologies & Toolsets: Practical fluency with modern project management tools (e.g., Asana, Smartsheet, Monday.com, or TeamGantt) and corporate productivity suites (Microsoft 365, PowerPoint, Excel).
• Communication & Executive Presence: Outstanding interpersonal and consultative skills, with the ability to facilitate productive meetings, negotiate priorities, and build trust across senior leadership teams.
• Adaptability & Agile Mindset: Demonstrated comfort pivoting quickly as priorities shift, pairing change management awareness with a proactive, solution-oriented perspective.
• Forward-Thinking Curiosity: An active interest in leveraging modern productivity accelerators, workflow automation, and generative AI platforms to drive efficiency.
• Education: Post-secondary diploma or degree in business, marketing, communications, project management, or equivalent practical industry experience.

Summary

Cella by Randstad Digital is dedicated to connecting exceptional creative, marketing, and digital talent with industry-leading organizations. This role offers an opportunity for an organized, proactive project management professional to make an immediate, tangible impact on a high-profile media and marketing transformation program. If you excel at bringing order to fast-moving initiatives and thrive in an autonomous, collaborative environment, we want to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.