Project Manager

Hubstaff blog; White Rock; Hybrid; CAD 70,000 - 100,000; Full time

Job summary

A leading company is seeking a Briefing Systems Specialist / Project Manager to elevate their Briefing Management System. This role demands a driven professional who thrives in a fast-paced environment, focusing on optimization, quality control, and stakeholder collaboration to ensure project success. Candidates must possess strong data management skills and a keen eye for detail, aligning with the company’s entrepreneurial spirit and commitment to excellence.

Qualifications

• Experience with project management platforms required.
• Proven skills in operations management and business analysis.
• Background in AI implementation and digital operations is advantageous.

Responsibilities

• Optimize and document the Briefing Management System.
• Collaborate with internal stakeholders to define deliverables.
• Ensure quality control and alignment with stakeholder standards.

Skills

Data Management Skill

Attention to Detail

Job description

Application Process: To express interest in this role, send us a message containing only the name of your favourite dog breed. We’ll reply with a link to our ClickUp application form, which includes precise instructions for submitting your resume and cover letter and will initiate our screening process. Failure to follow any of instructions will result in your application being disregarded.

The Ideal Candidate

We’re looking for a driven professional with uncompromising integrity—someone who values free market capitalism, is their own toughest critic, and has a knack for problem-solving and value creation.

This role is not for the faint of heart. You’ll collaborate closely with our co-founder, who embraces first-principles thinking, iterates relentlessly, and holds himself and those around him to ever-increasing standards. If you prioritize work-life balance, boundaries, a “good enough” mindset or can’t resonate with a pro-business mentality, our projects won’t be the right fit for you.

You should find energy—not exhaustion—in fast-paced feedback loops, an iterative process, and the pursuit of better. A sharp eye for detail, personal accountability, and a hunger for continuous improvement are essential. If you’re dependable, adaptable, proactive, motivated, and energized by an entrepreneurial startup work environment, we want to hear from you!

Summary of the Role

The Briefing Systems Specialist / Project Manager is primarily responsible for the optimization, finalization and documentation of our Briefing Management System (BMS) so every ad-hoc task or project brief is complete, unambiguous, and actionable. Working in ClickUp and leveraging AI assistants, you’ll capture, organize, and synthesize information flowing among Key Internal Stakeholders (KIS), Project Managers (PMs), Internal Collaborators (ICs), and External Collaborators/Stakeholders (ECS). The sharpened BMS will serve as a dependable “second brain,” crystallizing objectives, aligning expectations, defining deliverables, solidifying deadlines — so nothing slips through the cracks and accountability is cemented.

You will collaborate and iterate closely with the KIS to define deliverables, set timelines, and ensure the Briefing Management System aligns with company goals.

Availability:

• Meetings & Communication: Be available for meetings and discussions as needed, typically within 14:00-16:00 PST

Responsibilities:

Briefing Management:

• Implement and Finalize the BMS: Refine and finalize our Briefing Management System, which integrates several components, including Custom GPTs.
• Cross-Functional Briefing Integration – Design the BMS and AI workflows to capture, synthesize, and validate briefing data across inventory, logistics, e-commerce, analytics, market research, and other business functions.
• Quality Control: Thoroughly review all briefing information and deliverables against the briefing before it reaches the PM or KIS. Flag any inconsistencies, missing details, or errors and propose/coordinate fixes so that incorrect or incomplete work never needs to be uncovered by the PM or KIS.
• Stakeholder Alignment: Ensure everything stakeholders record that passes through the BMS, is accurately captured, briefed, and meets specified standards.
• Shorten Feedback Loops: Streamline the briefing management process to ensure efficient project alignment and optimization in briefing creation and execution.
• Deliverable Validation: Validate briefs from creation to final output and verify that every deliverable meets BMS standards before hand-off to stakeholders.

AI-Centric Operations:

• Prompt Engineering & Tool Integration: Leverage strong writing and communication skills to develop, refine, and maintain AI prompts, instructions, and custom GPT modules that automate or enhance briefing tasks.
• Iterative Improvement: Test and troubleshoot AI tools to ensure outputs meet operational needs. Incorporate AI models, data, refine prompts, and ensure best practices.
• AI Training & Updates: Collaborate with stakeholders to upload relevant documentation into AI tools, ensuring alignment between real-world workflows and AI-driven solutions.

Documentation:

• Documentation Development & Documentation Integration

Requirements:

Experience

• Project-Management Platform Experience
• Project Management / Program Management / Product Management
• Operations Management / Business Analysis
• Business Process Improvement / Knowledge Management
• Technical Operations / Systems Integration / AI Implementation
• Digital Operations / E-commerce / Analytics
• Change Management / Training & Enablement

Skills:

• Data Management Skill & Attention to Detail