Project Management Specialist, Culture & Communications (*18 Month Contract*)

CAPREIT; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

CAPREIT Apartments in Toronto is seeking a hands-on Project Manager to lead internal communications, culture, employee engagement and social impact initiatives. You will translate priorities into clear plans, coordinate contributors, and keep work moving toward deadlines.

Working with initiative leads, you will facilitate planning, confirm responsibilities, track progress and help resolve delivery challenges. Proven project management experience is essential to succeed.

Qualifications

• 3–5 years of hands-on project planning, coordination and tracking.
• Experience coordinating multiple projects and contributors with competing deadlines.
• Post-secondary education and PM training or equivalent experience.

Responsibilities

• Facilitate planning discussions to clarify objectives, deliverables, approvals and resource needs.
• Create and maintain integrated project plans and milestones across initiatives.
• Set up and manage Microsoft Planner boards to track assignments and progress.
• Coordinate tasks and timelines with initiative leads, ensuring accountability.
• Facilitate meetings and document decisions with follow-up actions.
• Identify priorities and risks, and adjust plans to keep delivery on track.
• Monitor project budgets and provide updates on actions and decisions.

Skills

Project planning

Microsoft 365

Meeting facilitation

coordination without direct authority

Budget tracking

Education

Post-secondary education / PM training

Tools

Microsoft Planner

SharePoint

Microsoft Teams

Job description

Who are we?

We are a growth-oriented company that own and operate the highest quality rental communities across Canada. We offer our residents attractive, comfortable and secure homes and are constantly seeking talented individuals to join our team. Our employees are essential to the success of our communities and we consider them our most valuable assets. We proudly invest in our employees’ learning and growth through our Mentorship Program and our Leadership Development Program, offered in partnership with Concordia University. As a recognized 2025 Mercer Best Employer, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. This is reflected in the incredible progress we've made in raising our Engagement Score above the Canadian Top Quartile. It's a testament to the dedication of our people across the country. Together, we will continue to raise our levels of employee engagement.

Position Summary:

This role provides hands-on project management across internal communications, culture, employee engagement and social impact initiatives. Its primary focus is to turn priorities into clear plans, coordinate contributions and keep work moving toward agreed deadlines.

Working with initiative leads, this person facilitates planning, confirms responsibilities, tracks progress and helps resolve delivery challenges. Proven project management experience is essential. The role also supports program delivery, communications, events and team administration.

Key Responsibilities:

Project Management & Team Coordination

• Facilitate planning discussions to clarify objectives, deliverables, approvals and resource needs.
• Build and maintain integrated project plans and workback schedules, mapping milestones and dependencies across team initiatives.
• Set up and actively manage Microsoft Planner boards and supporting Microsoft 365 tools to track assignments, deadlines and progress.
• Coordinate task assignments and handoffs with initiative leads, confirming responsibilities and timelines with contributors.
• Facilitate focused project check-ins, document decisions and follow up on agreed actions.
• Identify competing priorities, capacity concerns and delivery risks; recommend adjustments and elevate decisions when needed.
• Track project budgets and milestones, providing concise updates on progress, outstanding actions and decisions required.

Program Delivery & Team Support

• Support the delivery of employee engagement, culture and social impact programs, helping organize activities and follow through on planned actions.
• Assist with participation, materials, logistics and follow-up for employee experience activities, surveys and feedback initiatives.
• Support internal communications workflows, including gathering content inputs and coordinating reviews, approvals, translation and distribution.
• Help maintain publishing schedules and update internal communication channels to keep information accurate, current and delivered on time.
• Assist with event preparation, registration, materials and onsite arrangements, providing hands-on support during employee events, meetings, conferences and engagement activities.
• Help maintain organized project records, shared templates and team resources, including clear notes on decisions, outstanding actions and next steps.

Qualifications:

Education & Experience

• Typically 3–5 years of relevant experience, including hands-on project planning, coordination and tracking through to completion. Candidates from any industry are welcome.
• Experience coordinating multiple projects and contributors, managing competing deadlines and adjusting plans as priorities change.
• Relevant post-secondary education, project management training, or an equivalent combination of education and practical experience.

Skills & Competencies

• Experience building project plans and workback schedules, mapping dependencies and identifying delivery risks.
• Proficiency with Microsoft 365 and hands-on experience using Microsoft Planner or a comparable platform to manage tasks, deadlines and progress.
• Ability to facilitate focused project meetings, clarify requirements and turn discussions into decisions and assigned actions.
• Experience coordinating contributors without direct reporting authority, following up on commitments and flagging delays or capacity concerns.
• Experience tracking project budgets and expenses.

Preferred Qualifications

• Project management certification, such as PMP, or relevant change management training is an asset but is not required.
• Experience supporting culture, employee engagement, internal communications, events or social impact programs.
• Familiarity with SharePoint and Microsoft Teams.
• Experience working in a multi-site or geographically dispersed organization.
• French-language proficiency is considered an asset.

Compensation & Work Arrangement

• Competitive Base Salary between $55,000 - $65,000.
• Hybrid Work Model: Minimum 3 days a week in the office.