Project Management Office Specialist (10728)

City of Toronto; Toronto; Hybrid; CAD 106,000 - 134,000; Full time

Job summary

An established industry player is seeking a dedicated Project Controls Specialist to join their dynamic team. In this hybrid role, you will manage and develop essential PMO documents, ensuring data integrity and quality across capital projects. Collaborating with various stakeholders, you'll implement changes and deliver training programs, enhancing the effectiveness of project management practices. This position offers a unique opportunity to contribute to significant projects while promoting a culture of diversity and inclusion. If you have a passion for project management and a commitment to excellence, this is the perfect role for you.

Benefits

Flexible work approach

Membership in TTC defined pension plan

Comprehensive health package

Support for professional development

Qualifications

• Post-secondary education with extensive project controls experience required.
• PMP certification and experience in a PMO setting are assets.

Responsibilities

• Manage PMO Governing Documents and data integrity in capital projects.
• Support the rollout of the Enterprise Project Controls and Management System.

Skills

Analytical Skills

Interpersonal Communication

Project Management

Problem-Solving

Process Modeling

Education

Post-secondary college diploma or university degree

Project Management Professional (PMP) certification

Master’s degree in a related discipline

Tools

Enterprise Project Controls Cost Management Software

Power BI

Microsoft Office

Job description

JOB INFORMATION
Requisition ID: 10728
Number of Vacancies: 1
Department: Project Management Office (20000008)-Project Controls & Risk (30000217)
Salary Information: $106,597.40 - $133,315.00
Pay Scale Group: 10SA
Employment Type: Regular- Hybrid
Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day
Posted On: February 5, 2025
Last Day to Apply: February 19, 2025
Reports to: Director PC & Risk

The Toronto Transit Commission (TTC), North America's third largest transit system, has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year.

What You Will Do

As an important member of the ECE PMO you will be responsible for managing and developing PMO Governing Documents, the Enterprise Project Controls and Management System, and data integrity in capital projects reporting.

You will accomplish this by collaborating with ECE staff, other TTC Groups/Departments/Sections, external agencies, and subject matter experts to gain in-depth understanding of corporate directives, standards, processes, tools, data sources, services, and the context in which the business operates.

In this role you will assess external documents, coordinate reviews for accuracy and approval, maintaining document revisions, and implementing changes with a focus on quality and data management. Additionally, the Specialist will develop and deliver training programs for Governing Documents.

You will support the selection, development, and rollout of the Enterprise Project Controls and Management System (Contruent). The role includes managing the system as an administrator and superuser, creating and maintaining issue logs, initiating and archiving projects, and developing a community of practice to guide users and troubleshoot issues.

As the Specialist you will oversee data and reporting integrity for the Enterprise Project Controls Tool. Responsibilities include developing custom dashboards and reports, compiling lessons learned, and ensuring alignment with TTC Finance/PMO requirements across multiple systems.

As a TTC employee, you will be responsible for promoting a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination.

What Qualifications Do You Bring?

• Your educational background will include completion of a post-secondary college diploma or university degree in a related discipline (e.g. technical or business function), combined with relevant, extensive project controls experience; or a combination of education, training and experience deemed to be equivalent.
• Certifications as a Project Management Professional (PMP); Experience in a Project Management Office setting and a Certificate in Business Analysis and/or master’s degree in a related discipline are considered assets.
• Experience with Enterprise Project Controls Cost Management Software.
• Proficiency in reviewing and analyzing portfolio-level data.
• Knowledge of Power BI or similar tools for custom reporting.
• Experience in process modeling and developing governance documents.
• Strong research, analytical, and problem-solving skills.
• Knowledge of engineering, construction, project management, and controls principles.
• Familiarity with relevant legislation, standards, and codes.
• Excellent client management, communication, and conflict resolution skills.
• Strong organizational and multi-tasking abilities with attention to detail.
• Proficiency in Microsoft Office applications.
• Knowledge of the Ontario Human Rights Code and related accessibility requirements.

What Skills Do You Bring?

• Apply analytical skills
• Audit systems, processes, and products
• Demonstrate appropriate and effective interpersonal communications through various media
• Demonstrate knowledge of the industry and / or sector
• Use office technology, software and applications
• Demonstrate specialized expertise and knowledge in the assigned field

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives.
• Membership in TTC defined pension plan.
• Comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism, and inclusion in the delivery of its services and in its workplaces. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.