Project Management Information System Coordinator (Program Admin Officer 1-2 )

The Government of Nova Scotia; Halifax; On-site; CAD 1,000 - 3,000; Full time

Job summary

An established industry player is seeking a dedicated Project Coordinator to enhance the delivery of vital public infrastructure projects. In this role, you will facilitate the administration of government programs, ensuring efficient workflow and effective communication among stakeholders. Your organizational skills will be key in managing project documentation and resolving issues, while your ability to work independently will contribute to the success of various initiatives. This position offers a supportive environment with opportunities for career development and engagement, making it an exciting chance to make a real impact on the community.

Benefits

Defined Benefit Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Short and Long Term Disability

Vacation

Employee and Family Assistance Programs

Career Development Opportunities

Engaging Workplace Environment

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Familiarity with SAP and eBuilder platforms is a plus.

Responsibilities

• Coordinate and administer various government programs.
• Assist in resolving project issues and managing documentation.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Typing Skills

Problem-Solving

Time Management

Education

Bachelor's Degree in a Related Field

2-Year Diploma with 3 Years of Experience

Tools

SAP

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

MS Outlook

eBuilder

Job description

Closing Date : 14-May-25 ( Applications are accepted until 11 : 59 PM Atlantic Time)

About Us

The mission of the Department of Public Works is to deliver quality public building infrastructure for Nova Scotia. Our mandate is to ensure that the institutional infrastructure is constructed in a way that improves the lives of Nova Scotians while furthering the Provincial Government’s goal of acting on climate change.The Building Infrastructure Design and Construction (BIDC) Division of Public Works is responsible for the design and construction of new and renovated building infrastructure ranging in value from $1,000,000 up to $500,000,000 and encompassing building types such as Schools, Courthouses, Healthcare Facilities, Museums and Art Galleries, Provincial Buildings, Highway operations buildings and more. We are committed to inclusion and belonging.

About Our Opportunity

The Project Coordinator is responsible for the coordination, administration, interpretation, investigation, and provision of information of various government programs throughout the province. Responsibilities include assisting in the delivery and administration of new and existing programs, assisting in the investigation and resolution of project issues. The Building Infrastructure Program Admin Officer manages distribution and ensures prompt execution of project documents within the portfolio of projects.

Primary Accountabilities

In this role you assist Project staff in improving processes to support the development of departmental processes and policies required to implement a document and project management system. Examples would be the development and maintenance of digital contacts, consultant change orders, change directive, addenda, and invoicing and miscellaneous project related processes geared towards effective project delivery and implementation. You also manage priorities and work effectively to reach expected delivery goals. The PAO ensures efficient workflow of project-critical and other urgent documentation. The PAO reviews and flags inconsistencies and errors for correction on submittals for compliance with applicable requirements in advance of review by the Management team.

You solve problems and issues that arise for internal and external users related to project processes. You also add new projects and other items (capabilities or level of authorization) to user accounts as required. You provide support, guidance, and process training to internal and external stakeholders / users working with the system. You manage day-to-day relationships with clients, contract service providers, and team. You also advise and mediate complaints.

Work must be completed promptly, accurately, and with constant attention to detail.

Qualifications and Experience

As the successful candidate you have a bachelors degree in a related field as well as one year of relevant experience; or an equivalent combination of training and experience may be acceptable.Familiarity with running SAP reports will be considered an asset.

You have excellent organizational skills, strong communication and interpersonal skills, as well as the ability to work independently and maintain a high degree of professionalism. You will possess excellent typing skills and demonstrated proficiency in a variety of computer applications, including Microsoft Word, PowerPoint, Excel, and MS Outlook.

Effective interpersonal and communication skills, strong organizational skills, combined with the ability to prioritize work and adhere to deadlines and coordinate a variety of different functions simultaneously,are necessary prerequisites of this position. Sound judgement, with a high degree of personal initiative, tact and discretion are also required in this role.

Knowledge and experience working in the eBuilder platform is considered a strong asset.

Knowledge and experience working in a building design and construction work environment, including familiarity with tendering, contract administration, project scheduling, and project management terminology is considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Equivalencies include, but are not limited to :

• Completion of a 2-year diploma and 3 years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees .

Working Conditions

Most of your work is performed in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace : our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade : PR 06- PR 10

Salary Range : $1,924.95- $2,760.42Bi-Weekly

Employment Equity Statement :

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link :

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE : Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed to