Project & Documentation Coordinator

N2X Process Solutions Inc.; Calgary; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Stock options

Bonus plan

Benefits package

Paid time off (3 weeks)

Job summary

N2X Process Solutions is seeking a driven Project & Documentation Coordinator in Calgary to lead planning, execution, and documentation for diverse projects across engineering, supply chain, and logistics.

You will coordinate with customers and suppliers, manage documentation, and support cross-functional teams to meet deadlines while maintaining quality records and reporting insights with Power BI.

Qualifications

• 3+ years of experience in project or documentation coordination.
• CAPM or PMP certification preferred.
• Power BI with tools such as Power Automate, SharePoint, and Salesforce.
• Data-driven project analysis, reporting, process optimization, and automation initiatives that improve operational efficiency.
• AI proficiency; be comfortable leveraging emerging technologies and open to adopting AI-powered solutions to drive innovation and productivity.
• Foundational knowledge of ISO 9001 standards and quality management systems.
• Intermediate to advanced skill levels with Microsoft Projects, Word, Excel, PowerPoint, and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Fast learner with a desire to grow personally and professionally.
• Collaborative and communicative team player with the ability to work independently under minimal supervision.
• Willing and able to learn new skills and concepts quickly.
• Excellent organization and time management skills.

Responsibilities

• Coordinate with customers and internal project team (engineering, supply chain, and logistics).
• Internal point of contact for coordination with the suppliers/manufacturers for expediting and scheduling.
• Monitor and coordinate the movement of equipment and documentation through different stages of production in the project.
• Maintain internal documentation library using internal software.
• Process project commercial and technical documents such as drawings, reports, certifications, and procedures.
• Submit project documentation and drawings to customers via email or customer document portal using internal software.
• Communicating project plans, actions, risks, and issues with customers and internal project team.
• Support teams in delivering projects, including updating or creating spreadsheets, coordinating deadlines, and meeting summaries.

Skills

Communication

Time management

Team collaboration

Data-driven analysis

Grow professionally

Independent work

Fast learner

Education

CAPM or PMP certification

Tools

Power BI

Power Automate

SharePoint

Salesforce

Microsoft Project

Word

Excel

PowerPoint

Adobe Acrobat

Job description

N2X Process Solutions is on the search for a talented Project & Documentation Coordinator!

We are seeking a dynamic and detail-oriented Project & Documentation Coordinator to join our team. In this role, you will drive the successful planning, execution, and documentation of projects across various departments. Your expertise will ensure seamless communication, comprehensive record-keeping, and adherence to project management methodologies. This position offers an exciting opportunity to influence project outcomes through effective coordination and meticulous documentation.

Responsibilities

• Coordinate with customers and internal project team (engineering, supply chain, and logistics)
• Internal point of contact for coordination with the suppliers/manufacturers for expediting and scheduling
• Monitor and coordinate the movement of equipment and documentation through different stages of production in the project
• Maintain internal documentation library using internal software
• Process project commercial and technical documents such as drawings, reports, certifications, and procedures
• Submit project documentation and drawings to customers via email or customer document portal using internal software
• Communicating project plans, actions, risks, and issues with customers and internal project team
• Support teams in delivering projects, including updating or creating spreadsheets, coordinating deadlines, and meeting summaries

Qualifications

• 3+ years of experience in project or documentation coordination
• CAPM or PMP certification preferred
• Power BI experience with tools such as Power Automate, SharePoint, and Salesforce
• Data-driven project analysis, reporting, process optimization, and automation initiatives that improve operational efficiency
• AI proficiency; be comfortable leveraging emerging technologies and open to adopting AI-powered solutions to drive innovation and productivity.
• Foundational knowledge of ISO 9001 standards and quality management systems.
• Intermediate to advanced skill levels with Microsoft Projects, Word, Excel, PowerPoint, and Adobe Acrobat
• Excellent written and verbal communication skills
• Fast learner with a desire to grow personally and professionally
• Collaborative and communicative team player with the ability to work independently under minimal supervision
• Willing and able to learn new skills and concepts quickly
• Excellent organization and time management skills

About N2X Process Solutions

N2X Process Solutions is a Canadian engineered-supplier of market-leading Valves, Actuators, Tank Equipment, Wear-Resistant Products, and Surge Solutions to a wide range of process industries, including energy, mining, power, municipal, and midstream sectors.
At N2X, our focus is on delivering innovative process solutions, superior service, and technical expertise to ensure the reliability and safety of our clients' operations. Supported by our team of designated engineers and our Permit to Practice for Western Canada, we’re a resource clients can rely on.

Benefits at N2X

We offer competitive compensation based on experience and professional designations. Employees participate in our stock share and bonus plans and comprehensive benefits package. We offer three weeks of paid vacation to start and various other company holidays throughout the year.

Benefits:

• Company events
• Discounted or free food
• Employee stock purchase plan
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Profit sharing
• Vision care