Project & Documentation Coordinator

N2X Process Solutions; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Company events

Discounted or free food

Employee stock purchase plan

Extended health care

Life insurance

On-site gym

Paid time off

Profit sharing

Vision care

Job summary

N2X Process Solutions, a Canadian engineered-supplier, seeks a Project & Documentation Coordinator to drive planning, execution, and documentation across departments. You will ensure clear communication, accurate record-keeping, and adherence to project management methodologies.

You will coordinate with engineering, supply chain, and logistics teams, manage drawing and report documentation, and maintain the internal library.

Qualifications

• 3+ years of experience in project or documentation coordination.
• CAPM or PMP certification preferred.
• Proficiency with Power BI and related tools (Power Automate, SharePoint, Salesforce).
• Data-driven analysis, reporting, and process optimization to improve efficiency.
• AI proficiency and openness to AI-powered solutions for productivity.
• Foundational knowledge of ISO 9001 quality management systems.

Responsibilities

• Coordinate with customers and internal project teams (engineering, supply chain, logistics).
• Serve as internal point of contact for supplier/manufacturer coordination for expediting and scheduling.
• Monitor movement of equipment and documentation through project stages.
• Maintain internal documentation library using internal software.
• Process project commercial and technical documents (drawings, reports, certifications, procedures).
• Submit project documentation and drawings to customers via email or customer portal.

Skills

Project coordination

Documentation

Communication

Team collaboration

Time management

Education

CAPM or PMP certification preferred

Tools

Power BI

Power Automate

SharePoint

Salesforce

Microsoft Project

Word

Excel

PowerPoint

Adobe Acrobat

Job description

N2X Process Solutions is on the search for a talented Project & Documentation Coordinator!

We are seeking a dynamic and detail-oriented Project & Documentation Coordinator to join our team. In this role, you will drive the successful planning, execution, and documentation of projects across various departments. Your expertise will ensure seamless communication, comprehensive record-keeping, and adherence to project management methodologies. This position offers an exciting opportunity to influence project outcomes through effective coordination and meticulous documentation.

Responsibilities

• Coordinate with customers and internal project team (engineering, supply chain, and logistics)
• Internal point of contact for coordination with the suppliers/manufacturers for expediting and scheduling
• Monitor and coordinate the movement of equipment and documentation through different stages of production in the project
• Maintain internal documentation library using internal software
• Process project commercial and technical documents such as drawings, reports, certifications, and procedures
• Submit project documentation and drawings to customers via email or customer document portal using internal software
• Communicating project plans, actions, risks, and issues with customers and internal project team
• Support teams in delivering projects, including updating or creating spreadsheets, coordinating deadlines, and meeting summaries

Qualifications

• 3+ years of experience in project or documentation coordination
• CAPM or PMP certification preferred
• Power BI experience with tools such as Power Automate, SharePoint, and Salesforce
• Data-driven project analysis, reporting, process optimization, and automation initiatives that improve operational efficiency
• AI proficiency; be comfortable leveraging emerging technologies and open to adopting AI-powered solutions to drive innovation and productivity.
• Foundational knowledge of ISO 9001 standards and quality management systems.
• Intermediate to advanced skill levels with Microsoft Projects, Word, Excel, PowerPoint, and Adobe Acrobat
• Excellent written and verbal communication skills
• Fast learner with a desire to grow personally and professionally
• Collaborative and communicative team player with the ability to work independently under minimal supervision
• Willing and able to learn new skills and concepts quickly
• Excellent organization and time management skills

About N2X Process Solutions

N2X Process Solutions is a Canadian engineered-supplier of market-leading Valves, Actuators, Tank Equipment, Wear-Resistant Products, and Surge Solutions to a wide range of process industries, including energy, mining, power, municipal, and midstream sectors.
At N2X, our focus is on delivering innovative process solutions, superior service, and technical expertise to ensure the reliability and safety of our clients' operations. Supported by our team of designated engineers and our Permit to Practice for Western Canada, we’re a resource clients can rely on.

Benefits at N2X

We offer competitive compensation based on experience and professional designations. Employees participate in our stock share and bonus plans and comprehensive benefits package. We offer three weeks of paid vacation to start and various other company holidays throughout the year.

Benefits:

• Company events
• Discounted or free food
• Employee stock purchase plan
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Profit sharing
• Vision care