Project Data Administrator

Colliers International; Montreal; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Project Data Administrator, where your contributions will enhance community growth and sustainability. In this role, you will manage project information and collaborate with various teams to ensure accuracy and efficiency. The organization values innovation and offers a flexible work environment, professional development opportunities, and a commitment to diversity and inclusion. If you're passionate about making a difference and thrive in a dynamic setting, this position is perfect for you.

Benefits

Flexible work environment

Comprehensive onboarding experience

Professional development and training

Paid volunteer day

Qualifications

• Strong organizational skills with the ability to multi-task effectively.
• Proven accuracy in general accounting and attention to detail.
• Ability to work independently with minimal guidance.

Responsibilities

• Maintain project information in the accounting system accurately.
• Assist in administration of contracts and prepare necessary reports.
• Build relationships with internal business partners and project staff.

Skills

Bilingualism in French and English

Organizational Skills

General Accounting Experience

Analytical Skills

Problem-Solving Skills

Education

Post-secondary diploma or degree in business administration

Tools

Microsoft Office Suite

Job description

Overview

At Colliers Project Leaders, wedeliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.

Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of what we can achieve together. We are 17,000 projects and counting – improving lives and helping shape the growth of sustainable, progressive and inclusive communities.

Your role

Join our dynamic team as a Project Data Administrator and be part of a company that values innovation, collaboration and growth.

As the Project Data Administrator, you will be responsible for ensuring project information is accurately entered and maintained in the accounting system. You will work closely with the Project Administration team to assess the projects and identify risks. You are client- focused and enjoy collaborating with various functions across the organization. You bring resilience, “how can I help” mindset, and an initiative-taking approach to all your projects.

Responsibilities

Proposals/New contracts/change orders

• Initiate and maintain the setup of projects and amendments to existing projects in the accounting system based on the respective contracts.
• Process all change orders and fee increases based on supporting documentation.

Contracts & Audits

• Assist in the administration of contracts and escalate any discrepancies noted between the contracts and the project set ups
• Prepare reports as needed, including summarizing task authorizations against Master Services Agreements or contracts.

Other

• Assist with other functions as deemed appropriate to the position.
• Build strong relationships with our internal business partners including Project Managers (PM) and other project staff, as well as assist and collaborate with other Finance and Accounting team members.

Qualifications

• Bilingualism in French and English
• Post- secondary diploma or degree in business administration (or equivalent combination of education and experience
• Excellent organizational skills and the proven ability to multi-task
• General accounting experience with proven accuracy
• Exceptional attention to detail; highly organized and dependable, with strong ability to prioritize and follow-up.
• Superior in Microsoft Office: Microsoft Office (Outlook, Word, Excel, Power Point),
• Ability to work in a fast-paced environment with tight deadlines.
• Ability to work independently with minimal guidance and supervision.
• Developed analytical, decision making and problem-solving skills.

Working Conditions

Ability to exercise good judgment, tact and diplomacy. Hours of work are 8:00 a.m. to 5:00 p.m. Monday to Friday. This role may be subject to additional hours based on office demands.

Don’t have every single qualification? We know that some people are less likely to apply for a job unless they are a perfect match. At Colliers Project Leaders, we’re not looking for “perfect matches.” We’re looking to welcome people to our diverse, inclusive, and authentic workplace. So, if you’re excited about this role but don’t have every single qualification, we encourage you to apply anyway. Whether it’s this role or another one, you may be just the right candidate.

What you can expect:

• An opportunity to truly impact our communities
• A flexible work environment
• A comprehensive onboarding experience
• Significant professional development, training, and a mentorship program
• A paid volunteer day
• An environment where people feel welcome, heard and included, regardless of their differences
• And much more!

Join our team of difference-makers and help shape the growth of dynamic communities.

#LI-DV1

Disclaimer

Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 17,000 professionals operating in 63 countries.

Colliers Project Leaders has suspended our COVID-19 vaccination requirement. In circumstances where our clients have a different COVID-19 vaccination policy, the Clients’ requirements will supersede.

Colliers Project Leaders is an equal opportunity employer and celebrates diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please advise the assigned Talent Acquisition Business Partner.

Colliers Project Leaders standard recruitment process requires applicants to be subjected to formal background and reference checks prior to their hiring.