Project Controls Officer

Chisholmfleming; Markham; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Diverse environment

Mentoring and training

Work-life balance

Opportunity for impact

Job summary

Chisholm, Fleming and Associates (CFA) seeks a Project Controls Officer to oversee project cost governance, budgeting, and reporting. This in-person role supports Project Managers and leadership with accurate financial data and strong cost control practices.

You will configure budgets, monitor costs, and assist with fee amendments while maintaining documentation for audits and QA/QC. Based in Markham, Ontario, the role emphasizes collaboration and process improvement.

Qualifications

• Diploma or degree in engineering technology, finance, construction management, or project management.
• Experience in engineering consulting, construction, or public-sector infrastructure projects.
• Strong Excel and project accounting systems experience.
• Understanding of labour-based fee structures and municipal contracts.

Responsibilities

• Project Financial Setup & Governance: establish budgets and cost codes; align with proposals, contracts and phases.
• Cost Monitoring & Forecasting: track labour, disbursements and subconsultant costs; monitor EAC.
• Financial Reporting: prepare monthly project cost reports for leadership with variance explanations.
• Project Manager Support: advise on labour planning, fee forecasting and financial implications of scope changes.
• Contract & Change Management: track contract values and amendments; ensure compliance and audit readiness.
• Invoicing & Accounting Coordination: coordinate with accounting for invoicing and WIP reconciliation.
• Portfolio Oversight & Process Improvement: identify high-risk projects and support budgeting/forecasting.

Skills

Analytical thinking

Communication skills

Education

Engineering technology diploma

Finance degree

Construction management degree

Project management certification

Tools

Excel

Project accounting systems

Job description

Project Controls Officer

At Chisholm, Fleming and Associates (just call us CFA), we understand that when it comes to hiring people, it’s not all about us, and that we also need to ask What’s in it for you?

At CFA, there’s a lot in it for you. In exchange for being the great employee thateverycompany wants to have, with us you get to:

• Work in a diverse, collaborative, inclusive environmentwhere people are encouraged to be creative, come up with new ideas and share what they think
• Build on what you can do and knowthrough hands-on learning, mentoring and training—whether you are at the beginning or your career or somewhere else along the way
• Grow in more than one directionby being an important part of a smaller company— you’ll take on more responsibility, earn greater recognition for your work, gain more exposure to new practice areas, and have a bigger impact on the company’s success
• Be a valued part of a companythat knows that holding on to good employees has to be a core business strategy
• Balance your work and lifein an office that appreciates that life gets busy, too
• Join a history of successat one of the oldest engineering consultancies in Ontario—we’ve been an important part of the province’s development for the last 69 years and we are now developing our new long-term vision with our revised Strategic Plan.

If this sounds like good reasons for working at a company, thenconsider joining our team!

We are seeking a Project Cost Control Officer to oversee the financial monitoring, control, and reporting of all active projects within the firm. This critical role ensures that projects are delivered within approved fees, scope, and contractual terms. You will provide independent project cost governance, while supporting Project Managers and senior leadership with accurate financial data

Key Responsibilities

• Project Financial Setup & Governance: Establish project budgets based on proposals and contracts, breaking fees into phase-based and task-based budgets consistent with municipal deliverables (e.g., design stage, construction administration). You will also configure cost codes and labour categories within the firm’s accounting systems and ensure budgets reflect contract amendments, change orders, and scope adjustments.
• Cost Monitoring & Forecasting: Track labour, disbursements, and subconsultant costs against budgets. You will monitor earned value indicators—including cost variance and Estimate at Completion (EAC), to identify and ...
• Financial Reporting: Prepare monthly project cost reports for leadership, highlighting fee utilization by phase, remaining budget versus scope, and variance explanations.
• Project Manager Support: Act as a financial advisor to Project Managers, assisting with labour planning, fee forecasting, and the financial implications of schedule or scope changes. You will also support the preparation of additional services requests and fee amendment justifications.
• Contract & Change Management: Track contract values and amendments to ensure financials remain aligned with executed client agreements. You will also monitor compliance with municipal contract terms and maintain documentation for audits and internal QA/QC.
• Invoicing & Accounting Coordination: Coordinate with accounting manager to ensure accurate, timely invoicing based on percentage complete and approved deliverables. You will track Work in Progress (WIP) and assist in reconciling project cost reports with financial statements.
• Portfolio Oversight & Process Improvement: Provide leadership with visibility into high-risk projects and profitability trends. Support annual budgeting and forecasting using historical project data. Identify opportunities to improve project cost control procedures and help train staff on financial management fundamentals.

Qualifications & Experience

• Education: A diploma or degree in engineering technology, finance, construction management, or project management.
• Experience: Proven experience in engineering consulting, construction, or public-sector infrastructure projects.
• Technical Skills: Advanced proficiency in Excel and with project accounting systems.
• Professional Knowledge: A strong understanding of labour-based fee structures, municipal consulting contracts, and project cost control principles.
• Core Competencies: Excellent analytical and communication skills, with the ability to work closely with Leadership Team.

Reporting Structure:

Reports to the Accounting Supervisor

Work Location:

Office in Markham, Ontario

Note: This is an in-person, work from office position.

Salary:

Based on experience and qualifications