Project Coordinator – License Specialist

Ledcor; Vancouver; Hybrid; CAD 48,000 - 66,000; Full time

Job summary

Ledcor is seeking a Project Coordinator – License Specialist to provide specialized support to project teams by coordinating and maintaining licensing requirements for business and contractor licenses. You will work with operations, legal, risk and other stakeholders to ensure licenses are obtained and renewed on time and records are kept accurately.

You will manage the licensing database, coordinate renewals, invoices, and communications, and ensure confidentiality and professional standards

Qualifications

• 3–5 years of related administrative, project coordination, licensing, or regulatory support experience.
• College, trade, or technical diploma preferred; bachelor’s degree is considered an asset.
• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint; experience with QuickBase, Box, and SharePoint is an asset.
• Strong analytical skills and attention to detail, with the ability to review documentation and data for accuracy and completeness.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders.
• Demonstrated professionalism, sound judgment, reliability, and ability to handle confidential information.
• Proactive, resourceful, and comfortable taking initiative and learning new systems and processes.

Responsibilities

• Administers and maintains the licensing database, ensuring information is accurate and properly documented.
• Researches licensing requirements and identifies license applications and documentation.
• Prepares, processes, and submits new license applications and manages renewals.
• Coordinates documents requiring approvals, including DocuSign submissions.
• Coordinates certificates of insurance and surety bonds for licenses.
• Works with stakeholders, government agencies, consultants, and external parties on licensing needs.
• Processes licensing and contractor bond invoices and manages online licensing payments.
• Coordinates annual contractor license bond renewals and insurance certificate renewals.
• Prepares and maintains licensing correspondence, reports, and documentation.
• Keeps organized records, ensuring confidentiality and professional standards.

Skills

Organizational skills

Attention to detail

Time-management

Communication

Collaborative teamwork

Professionalism & confidentiality

Education

College/technical diploma preferred

Bachelor’s degree asset

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

QuickBase

Box

SharePoint

Job description

You are a Project Coordinator – License Specialist who will provide specialized support to project teams by coordinating and maintaining business and contractor licensing requirements. Working collaboratively with operations, management, legal, risk and other internal stakeholders, you will ensure licenses are obtained and renewed in a timely manner while maintaining accurate licensing records and documentation.

Your strong organizational skills, attention to detail, and ability to manage multiple priorities will help ensure licensing requirements are effectively managed throughout the project lifecycle.

Learn more about working at Ledcor: Watch here.

Essential Responsibilities:

• Administers and maintains the licensing database, ensuring business and contractor licensing information is accurate, current, and properly documented

• Researches licensing requirements and identifies appropriate business and contractor license applications and documentation

• Prepares, processes, and submits new license applications and manages ongoing license renewals

• Coordinates documents requiring management approval and execution, including submissions through Docusign

• Coordinates certificates of insurance and surety bonds required for contractor and business licenses

• Works with internal stakeholders, government agencies, consultants, and other external parties to support licensing requirements and resolve related inquiries

• Processes licensing and contractor bond invoices, coordinates payment requests with Accounts Payable, and manages online licensing payments as required

• Coordinates annual contractor license bond renewals and insurance certificate renewals with Risk Management and external partners

• Prepares, edits, formats, and maintains correspondence, reports, memoranda, and other documentation related to licensing activities

• Maintains organized and accurate records while ensuring confidentiality and professional standards are consistently upheld

Qualifications

• 3–5 years of related administrative, project coordination, licensing, or regulatory support experience, or a combination of relevant education and experience

• College, trade, or technical diploma preferred; bachelor’s degree is considered an asset

• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint; experience with QuickBase, Box, and SharePoint is an asset

• Strong analytical skills and attention to detail, with the ability to review documentation and data for accuracy and completeness

• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment

• Strong written and verbal communication skills with the ability to collaborate effectively with internal and external stakeholders

• Demonstrated professionalism, sound judgment, reliability, and ability to handle confidential information

• Proactive, resourceful, and comfortable taking initiative and learning new systems and processes

Work Conditions

• This is a hybrid position, with an expectation to work from the office two days per week

• Primarily office-based, sedentary work with regular computer use

Compensation

$48,000.00 - $66,000.00

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.