Project Coordinator (I) Facility Services

Waterloo Region District School Board; Waterloo; On-site; CAD 92,000 - 107,000; Full time

Job summary

An established industry player in education is seeking a Project Coordinator to oversee all phases of new school construction and major mechanical projects. This role involves collaborating with architects, managing budgets, and ensuring compliance with building codes. The ideal candidate will have extensive experience in institutional projects, strong analytical skills, and proficiency in project management software. Join a dynamic team dedicated to shaping the future of education while making a significant impact in the community. This is a fantastic opportunity for those passionate about building and improving educational facilities.

Qualifications

• 10+ years experience in leading institutional building projects.
• Strong knowledge of building systems, codes, and regulations.

Responsibilities

• Act as the Board’s representative for construction and design aspects.
• Manage new construction projects up to $60M and execute capital renewal projects.

Skills

Building Mechanical Systems Knowledge

Project Management

Communication Skills

Analytical Skills

Organizational Skills

Education

Post-secondary education as a Certified Engineering Technologist

Certified Architectural Technologist

Architect or Engineer

Tools

AutoCAD

Revit

Project Management Software

Job description

Project Coordinator (I) Facility Services

The Waterloo Region District School Board is situated in Canada’s innovation heartland, where we are innovating tomorrow by educating today. The Board provides a comprehensive educational program for approximately 64,000 students and is the seventh largest public school district in Ontario, with 16 secondary schools, 106 elementary schools, and approximately 11,000 staff members. Additional information is available on the Board’s website.

Reporting to the Manager of Capital Projects, the incumbent will assist with all phases of new school construction, alterations/additions, building envelope retrofits, program enhancements, and major mechanical projects from design through to occupancy. The successful applicant will be a Level I Educational Support Staff member ($92,232-$106,574), working 40 hours per week, 12 months a year, starting as soon as possible.

Responsibilities

1. Act as the Board’s representative for all construction and design aspects across the board.
2. Evaluate needs and develop cost-effective options collaboratively.
3. Work with architects and consultants on cost estimates and contract documents.
4. Execute capital renewal projects with budgets up to $20M annually.
5. Manage new construction projects up to $60M.
6. Supervise architectural and engineering services.
7. Liaise between consultants, contractors, staff, and regulatory officials.
8. Monitor project progress and report findings.
9. Perform contract administration tasks.
10. Collaborate across Board departments and staff.
11. Report project progress to senior management and Board meetings.
12. Develop and maintain standards manuals for equipment and systems.
13. Coordinate communication regarding project status, budget, and schedule.
14. Review and approve invoicing and payments per legislation.
15. Provide or arrange staff training on new building systems.

Qualifications

• Post-secondary education as a Certified Engineering Technologist (C.E.T), Certified Architectural Technologist, Architect, or Engineer.
• Minimum of 10 years’ experience leading institutional building projects.
• Strong knowledge of building mechanical and electrical systems and codes.
• Experience managing complex projects over $2.5M.
• Knowledge of Ontario Fire and Building codes and municipal regulations.
• Ability to review and prepare contract documents.
• Strong analytical, organizational, and communication skills.
• Proficiency with spreadsheets, databases, and word processing; project management software; AutoCAD; Revit (asset).
• Valid driver’s license and personal vehicle.

The application process includes self-identification questions to support equity and diversity initiatives. We are committed to fair employment practices and encourage applications from diverse groups, including Indigenous peoples, persons with disabilities, and marginalized communities. We will provide accommodations as needed during the hiring process. Only shortlisted candidates will be contacted. No phone calls, please.