Project Coordinator - HSE Compliance

EllisDon; West Vancouver; On-site; CAD 70,000 - 75,000; Full time

Job summary

EllisDon is seeking a Project Coordinator – HSE Compliance in the Metro Vancouver area. You will review and manage HSE documentation, maintain control systems, and ensure audit readiness across projects.

Responsibilities include tracking missing records, coordinating HSE training, and coordinating with subcontractors and field teams to uphold regulatory requirements. A 2–3 year background in administration and document control is preferred.

Qualifications

• 2–3 years of experience in administration, document control, compliance, project coordination, or a construction-related environment.
• Experience maintaining compliance records, trackers, and document management systems.
• Strong understanding of document control practices, including filing standards and version control.
• Proficiency with Microsoft 365 applications, including SharePoint, Excel, Word, Outlook, and Teams.
• Experience coordinating documentation and requirements with multiple stakeholders, including subcontractors and field teams.

Responsibilities

• Review and manage HSE documentation and document control systems, including version control, naming conventions, and file management, to ensure accuracy, compliance, completeness, and audit readiness.
• Identify and track missing, outstanding, and overdue documentation, follow up with project teams to obtain required records, and elevate compliance risks as needed.
• Maintain compliance trackers and monitoring tools for EllisDon and subcontractor requirements.
• Support reporting activities by providing accurate compliance data and project updates.
• Coordinate HSE training, orientation, and compliance requirements for employees.
• Act as a liaison between project teams and HSE stakeholders regarding compliance requirements and documentation status.
• Communicate compliance risks, documentation status, and process improvement opportunities to key stakeholders.

Tools

SharePoint

Excel

Word

Outlook

Teams

Job description

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We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You As a Project Coordinator - HSE Compliance Will

• Review and manage HSE documentation and document control systems, including version control, naming conventions, and file management, to ensure accuracy, compliance, completeness, and audit readiness.
• Identify and track missing, outstanding, and overdue documentation, follow up with project teams to obtain required records, and elevate compliance risks as needed.
• Maintain compliance trackers and monitoring tools for EllisDon and subcontractor requirements.
• Support reporting activities by providing accurate compliance data and project updates.
• Coordinate HSE training, orientation, and compliance requirements for employees.
• Act as a liaison between project teams and HSE stakeholders regarding compliance requirements and documentation status.
• Communicate compliance risks, documentation status, and process improvement opportunities to key stakeholders.

Is this the right role for you?

• 2-3 years of experience in administration, document control, compliance, project coordination, or a construction-related environment.
• Experience maintaining compliance records, training records, trackers, and document management systems.
• Strong understanding of document control practices, including filing standards, version control, naming conventions, and record retention.
• Proficiency with Microsoft 365 applications, including SharePoint, Excel, Word, Outlook, and Teams.
• Experience coordinating documentation and requirements with multiple stakeholders, including subcontractors and field teams.
• High attention to detail and accuracy when managing records and compliance documentation.
• Experience with HSE, COR, regulatory compliance, training records, inspections, or related documentation is considered an asset.
• The salary range for this position is $70,000 - $75,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.