Project Coordinator (Finance)

Thales Group; Dartmouth; Hybrid; CAD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to support project management activities across various sectors. In this dynamic role, you will work closely with internal and external teams to ensure the smooth execution of projects, focusing on financial tracking, resource allocation, and stakeholder communication. You will be instrumental in managing project milestones and delivering comprehensive reports that drive decision-making. This organization values innovation and teamwork, offering a collaborative environment where your contributions will significantly impact project success. If you are passionate about project coordination and thrive in a fast-paced setting, this opportunity is perfect for you.

Benefits

Company paid Extended Health

Dental Insurance

Life Insurance

Retirement Savings Plans

Paid Sick Leave

Employee Discounts

Qualifications

• 5-7 years of experience in project coordination or similar roles.
• Strong ability to work independently and manage multiple priorities.

Responsibilities

• Coordinate project activities and financial operations for the Project Manager.
• Monitor project costs, budgets, and prepare financial reports.

Skills

Project Coordination

Financial Management

Communication Skills

Organizational Skills

Risk Management

Change Management

Education

Office Administration Diploma

Business Administration Diploma

Tools

Enterprise Resource Planning (ERP)

SAP

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Ottawa, ON., (CAN.), Hybrid

Position Summary

Thales is looking for a Project Coordinator who is responsible for coordinating a range of project coordination and financial activities on behalf of the Project Manager. The Project Coordinator shall ensure that day-to-day activities affecting the project are carried out in an effective manner.

The Project Coordinator supports the Project Manager and coordinates internal (Control Account Managers, Work Package Managers, etc) and external (Customer, suppliers, sub-contractors, partners) dedicated teams by involving sales, finance, contract management, etc.

As a Project Coordinator you will also support the Project Manager in directing the project activities to reach completion regarding its technical, industrial, financial, and customer satisfaction aspects. Such activities include but are not limited to risk and opportunity management, change management, action items, project closure, lessons learned, estimation of labour and non-labour resources.

Within the AJISS program, the Project Coordinator will support the Service Delivery Team on both Coasts and Central Finance Team, therefore, the program, with assigned activities, such as financial reviews/reporting, deliverables support, management of meetings, organization of data gathering, support program planning, scheduling, support lessons learned, support implementation of new tools and processes, and analysis of performance measures.

Key Areas of Responsibility

Duties, at the discretion of the Project and/or PMO Manager, may include the following:

• Serve as the focal point of contact between Finance and Service Delivery team. Review/track incoming invoices, compile cost data and copies of invoices for delivery to Central Finance Team on a monthly basis, to support the claim process.
• Monitor and track travel to ensure completeness and correctness in travel expense claims. Support Service Delivery Team with project deliverables as needed. Support new systems and process implementations, and continuous improvement initiatives.
• Support planning, scheduling, resource allocations, and lessons learned as needed. Support data gathering of performance measures as needed. Develop positive relationships with all internal and external project stakeholders, including subcontractors and customers.
• Keep track of actual and projected project costs, budgets and variances. Prepare and submit completed monthly Progress Claim Package for approval/delivery. Schedule and attend all identified meetings (internal and external), preparing agendas, minutes, and tracking action items.
• Monitor project milestone status. Prepare monthly reports and financial reports. Work with procurement to resolve any invoice issues.

Minimum Qualifications

The successful candidate will have:

• Office Administration and or Business Administration diploma or equivalent.
• Five to seven years of experience in a similar role.
• Ability to work independently with minimal supervision.
• Strong written and verbal communication skills, organizational skills and ability to balance multiple priorities.
• Familiarity with Enterprise Resource Planning (ERP) tools such as SAP.

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community.

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here.

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.