Project Coordinator – Facilities & Construction (Remote/North)

ATCO; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Job summary

ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main office operations.

Working with Project Managers, Facilities Managers, site teams, and internal stakeholders, the Project Coordinator keeps activities, records, and operational processes organized and on track. The role combines project coordination, facilities management support, and main-office operations.

Qualifications

• Post-secondary education in Engineering, Engineering Technology, Architectural Technology, Business, or a related field; equivalent experience may be considered.
• 3-5 years supporting construction, infrastructure, facilities, industrial, utility, or capital projects; multi-workstream experience is an asset.
• Working knowledge of drawings, specifications, schedules, procurement, cost tracking, change management, and project records.
• Experience coordinating vendors, subcontractors, field teams, materials, deliveries, or logistics.
• Northern, remote, industrial, defense, or federal project experience is an asset.

Responsibilities

• Help plan and schedule preventive and corrective maintenance and other service activities.
• Track work orders through completion and maintain accurate status, completion, and closeout records in the CMMS or approved system.
• Coordinate technicians, trades, service providers, and subcontractors on scope, access, timing, paperwork, and completion.
• Track backlogs, overdue work, recurring deficiencies, service requests, and KPIs; flag risks and support corrective action.
• Support maintenance forecasts, annual plans, contractor orders, estimates, and additional work requests.
• Support project plans, milestone and look-ahead schedules, and progress tracking.
• Track deliverables, actions, decisions, risks, issues, submittals, RFIs, changes, and deficiencies.
• Assist with budgets, commitments, cost reports, forecasts, progress measurement, and variance reporting.
• Prepare agendas and minutes, maintain action logs, and follow up on commitments.
• Review drawings, specifications, scopes, and submittals for gaps, inconsistencies, and required clarification.
• Support mobilization and demobilization planning for personnel, equipment, materials, access, accommodation, and records.
• Track field progress, inspections, and outstanding work; elevate issues affecting safety, quality, cost, or schedule.
• Support subcontract administration and check invoices or progress claims against work records.
• Promote safety, environmental, and quality requirements; promptly report hazards, incidents, deficiencies, and non-compliance.
• Coordinate inspections, quality checks, deficiencies, corrective actions, and closeout records.
• Support commissioning and handover, including manuals, warranties, asset data, and final records.
• Support closeout, lessons learned, and transition to the client or operations.
• Coordinate office services, repairs, supplies, equipment, and vendors; track requests to resolution.
• Coordinate meetings, calendars, agendas, minutes, and follow-up actions.
• Coordinate onboarding and offboarding logistics, including access, equipment, workspace, forms, and internal introductions.
• Coordinate employee and visitor travel, accommodation, transportation, itineraries, and required records.
• Maintain shared files, contact lists, office procedures, records, and trackers with appropriate confidentiality.
• Liaise with corporate IT, procurement, finance, HR, facilities, and health and safety teams.
• Track office actions, recurring requirements, requests, and deadlines; suggest process improvements.
• Support office orientation, communications, and team activities while prioritizing project and client needs.

Skills

Strong organization

Attention to detail

Communication

Time management

Education

Engineering/Technical/Business degree

Equivalent experience

Tools

Microsoft 365

Excel

Word

Outlook

Teams

SharePoint

Job description

ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main office operations.

Working with Project Managers, Facilities Managers, site teams, and internal stakeholders, the Project Coordinator keeps activities, records, and operational processes organized and on track. The role combines project coordination, facilities management support, and main-office operations.