Project Coordinator/ Energy Project

AppleOne, Inc.; Petawawa; Hybrid; CAD 69,000 - 76,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

AppleOne, Inc. seeks a detail-oriented Project Coordinator for contract work supporting construction, energy, and infrastructure projects in Petawawa and Kingston, Ontario. You will manage Procore records, document control, and coordination across multiple sites in a structured, collaborative environment.

The role emphasizes energy efficiency initiatives, including HVAC, heat pumps, thermal energy storage, and building automation, with a Monday–Friday schedule and hybrid work arrangement.

Qualifications

• Experience with Procore, document control, and construction project coordination.

Responsibilities

• Manage Procore project records, including drawings, specifications, RFIs, submittals, transmittals, and related project documentation.
• Maintain document registers, revision control, SharePoint files, and organized project records across multiple sites.
• Coordinate project meetings, prepare minutes, track action items, and support progress reporting.
• Assist with change orders, invoicing, progress claims, subcontractor documentation, and compliance tracking.
• Track subcontractor insurance, WSIB, safety documentation, and site access requirements.
• Prepare closeout documentation, including as-built drawings, warranties, commissioning records, and operations and maintenance manuals.

Job description

Job Summary

We are seeking a detail-oriented Project Coordinator for a contract opportunity supporting construction, energy, and infrastructure projects in Petawawa and Kingston, Ontario. This role is ideal for a highly organized administrative and project support professional with experience in Procore, document control, and construction project coordination.

As a Project Coordinator, you will support important energy efficiency and sustainability initiatives, including HVAC systems, heat pumps, thermal energy storage, building automation, and related infrastructure upgrades. You will work in a structured, collaborative project environment with experienced teams, clear processes, and meaningful public sector project work.

This opportunity offers a steady Monday to Friday schedule, hybrid flexibility, and the chance to contribute to high-impact energy infrastructure projects while building valuable experience in government and construction project administration.

Key Responsibilities

• Manage Procore project records, including drawings, specifications, RFIs, submittals, transmittals, and related project documentation.
• Maintain document registers, revision control, SharePoint files, and organized project records across multiple sites.
• Coordinate project meetings, prepare minutes, track action items, and support progress reporting.
• Assist with change orders, invoicing, progress claims, subcontractor documentation, and compliance tracking.
• Track subcontractor insurance, WSIB, safety documentation, and site access requirements.
• Prepare closeout documentation, including as-built drawings, warranties, commissioning records, and operations and maintenance manuals.

Compensation and Benefits

• Pay Rate: $50.00 to $55.00 per hour.
• Job Type: Contract/Temporary.
• Schedule: Monday to Friday, 8:00 AM to 4:00 PM.
• Work Arrangement: Hybrid.
• Location: Petawawa and Kingston, Ontario.
• Travel: Approximately 25% between project sites.