Project Coordinator Co-op (Winter 2027)

Modern Niagara; Hamilton; Hybrid; CAD 28,000 - 34,000; Part time

Benefits offered by this job

Defined Contribution Pension Plan

Health and Dental benefits

Health Spending Account

Employee and Family Assistance Program

Vacation package

Parental Leave Top-Up

Corporate discounts

Job summary

Modern Niagara, Hamilton, is seeking a Project Coordinator Co-op to assist the project coordination team in supporting large industrial, commercial, and institutional construction projects. The role provides both technical and administrative support to keep projects on track and aligned with Modern Niagara standards.

You will coordinate documentation, schedules, and system updates, enabling effective collaboration among project managers, technicians, subcontractors, and suppliers while

Qualifications

• Post-secondary education in Construction Management or equivalent.
• 1+ year of project coordination experience in construction or HVAC.
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and attention to detail.
• Clear written and verbal communication.
• Ability to work in a fast-paced, deadline-driven environment.

Responsibilities

• Provide admin and coordination support to project managers and teams.
• Organize and maintain project documents and drawings.
• Enter data and update systems: POs, change notices, WIP forecasts, schedules, budgets.
• Set up jobs in ERP systems and share details with stakeholders.
• Log and track project communications and docs.
• Assist with invoicing, WSIB/insurance docs, and turnover meetings.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Deadline-driven

Education

Post-secondary education in Construction Management or related field

Tools

Fieldpoint ERP

Job description

The Project Coordinator Co-op works closely with the Project Coordination team and Project Managers to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role provides both technical and administrative assistance to ensure projects progress efficiently, meet deadlines, and align with Modern Niagara standards.

Why This Role Matters to Modern Niagara

The Project Coordinator Co-op plays a key role in maintaining project organization, supporting both field and office teams, and ensuring the accurate flow of information. Their contributions directly impact project delivery, operational efficiency, and overall client satisfaction.

Key Impact / Purpose

• Support project delivery through coordination of documentation, schedules, and system updates.
• Enable effective collaboration between Project Managers, technicians, subcontractors, and suppliers.
• Ensure accuracy and consistency in project data, financial tracking, and reporting.
• Contribute to continuous improvement through participation in project reviews and operational processes.

Duties and Responsibilities:

• Provide administrative and coordination support to Project Managers, Project Teams, and field staff.
• Organize, distribute, and maintain project-related documents and drawings from manufacturers, suppliers, and subcontractors.
• Perform data entry and system updates, including:
  • Purchase orders (subcontractors, suppliers, manufacturers)
  • Change orders and change notices
  • Work-in-progress (WIP) forecast updates
  • Construction schedules and project budgets
• Set up jobs in ERP systems (e.g., Fieldpoint) and communicate job details to project stakeholders.
• Create, log, and track all project communications and documentation.
• Prepare project start-up binders and project close-out documentation, including O&M manuals and as-builts (both digital and hard copy).
• Maintain document control for all site and project paperwork.
• Support invoicing processes, including:
  • Preparing and distributing monthly billing sheets
  • Processing invoices and statutory documentation
  • Ensuring required documents (e.g., WSIB, insurance certificates, statutory declarations) are collected and submitted
• Coordinate with subcontractors to ensure timely submission of required documentation.
• Participate in project meetings, including turnover meetings, site meetings, and operational reviews; take and distribute meeting minutes as required.
• Assist with technician coordination, including daily check-ins, scheduling support, and responding to field requests.
• Support project-specific requirements such as permits, safety documentation, and procedures.
• Assist with pre-qualification packages and estimating data organization.
• Perform additional related duties as required under the direction of the hiring manager.

Must-haves:

• Post-secondary education in Construction Management, Mechanical Engineering, or an equivalent combination of education and experience.
• 1+ years of Project Coordination experience within the construction, HVAC, or mechanical contracting industry.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills with strong attention to detail.
• Clear and effective communication skills, both written and verbal.
• Ability to work in a fast-paced, deadline-driven environment with a strong sense of urgency.

Nice-to-haves:

• Experience with ERP systems or project/construction management software (e.g., Fieldpoint).
• Exposure to project financial processes, including budgeting and forecasting.
• Strong problem-solving skills and ability to manage multiple priorities simultaneously.
• Experience supporting field teams or working in a construction environment.

This is a new, 12-month placement co-op position. Expected hourly compensation: $20 - $25

• Defined Contribution Pension Plan with generous employer contributions
• Flexible Health and Dental benefits with tiered options
• Annual Health Spending Account
• Employee and Family Assistance Program (24/7 confidential support)
• Competitive vacation package with additional vacation over tenure
• Employer-paid Parental Leave Top-Up
• Corporate discounts across Canada (fitness, travel, insurance, mobile, and more)

About Modern Niagara

Who We Are

Modern Niagara supports building owners, managers, and general contractors with mechanical, electrical, integrated building technology, and building services solutions across Canada. We are committed to making a meaningful impact on infrastructure and the communities where we live and work. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our industry-leading safety culture reflects this commitment.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers for equity-seeking groups and encourage applications from candidates of all backgrounds and experiences.

If you require accommodation at any stage of the recruitment process, please contact us at [e-mail]