Project Coordinator Co-op (Winter 2027)

Modern Niagara; Hamilton; On-site; CAD 28,000 - 34,000; Full time

Benefits offered by this job

Pension plan

Health benefits

Vacation time

Parental leave top-up

Community day

Employee discounts

Job summary

Modern Niagara is seeking a Project Coordinator Co-op to support the Project Coordination team on industrial, commercial, and institutional construction projects. You will assist with documentation, schedules, and ERP data to keep projects on track and aligned with standards.

As a key link between field and office, you will help manage drawings, budgets, meetings, and invoicing while learning from experienced project managers in a fast-paced environment.

Qualifications

• Post-secondary education in Construction Management or an equivalent combination of education and experience.
• 1+ years of Project Coordination experience within construction, HVAC, or mechanical contracting industry.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills with strong attention to detail.
• Clear and effective communication skills, both written and verbal.

Responsibilities

• Provide administrative and coordination support to Project Managers, Project Teams, and field staff.
• Organize, distribute, and maintain project‑related documents and drawings from manufacturers, suppliers, and subcontractors.
• Perform data entry and system updates, including: Purchase orders, Change orders, WIP forecast updates, Schedules and budgets.
• Set up jobs in ERP systems (e.g., Fieldpoint) and communicate job details to project stakeholders.
• Create, log, and track all project communications and documentation.
• Prepare project start‑up binders and project close‑out documentation, including O&M manuals and as‑builts.

Skills

MS Office

Organization

Communication

Deadline-driven

Education

Construction Management

Tools

Fieldpoint ERP

Job description

The Project Coordinator Co‑op works closely with the Project Coordination team and Project Managers to support the successful execution of large Industrial, Commercial and Institutional construction projects. This role provides both technical and administrative assistance to ensure projects progress efficiently, meet deadlines, and align with Modern Niagara standards.

Why This Role Matters to Modern Niagara

The Project Coordinator Co‑op plays a key role in maintaining project organization, supporting both field and office teams, and ensuring the accurate flow of information. Their contributions directly impact project delivery, operational efficiency, and overall client satisfaction.

Key Impact / Purpose

• Support project delivery through coordination of documentation, schedules, and system updates.
• Enable effective collaboration between Project Managers, technicians, subcontractors, and suppliers.
• Ensure accuracy and consistency in project data, financial tracking, and reporting.
• Contribute to continuous improvement through participation in project reviews and operational processes.

Duties and Responsibilities

• Provide administrative and coordination support to Project Managers, Project Teams, and field staff.
• Organize, distribute, and maintain project‑related documents and drawings from manufacturers, suppliers, and subcontractors.
• Perform data entry and system updates, including:
• Purchase orders (subcontractors, suppliers, manufacturers)
• Change orders and change notices
• Work‑in‑progress (WIP) forecast updates
• Construction schedules and project budgets
• Set up jobs in ERP systems (e.g., Fieldpoint) and communicate job details to project stakeholders.
• Create, log, and track all project communications and documentation.
• Prepare project start‑up binders and project close‑out documentation, including O&M manuals and as‑builts (both digital and hard copy).
• Maintain document control for all site and project paperwork.
• Support invoicing processes, including:
• Preparing and distributing monthly billing sheets
• Processing invoices and statutory documentation
• Ensuring required documents (e.g., WSIB, insurance certificates, statutory declarations) are collected and submitted
• Coordinate with subcontractors to ensure timely submission of required documentation.
• Participate in project meetings, including turnover meetings, site meetings, and operational reviews; take and distribute meeting minutes as required.
• Assist with technician coordination, including daily check‑ins, scheduling support, and responding to field requests.
• Support project‑specific requirements such as permits, safety documentation, and procedures.
• Assist with pre‑qualification packages and estimating data organization.
• Perform additional related duties as required under the direction of the hiring manager.

Must‑haves

• Post‑secondary education in Construction Management, Mechanical Engineering, or an equivalent combination of education and experience.
• 1+ years of Project Coordination experience within the construction, HVAC, or mechanical contracting industry.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills with strong attention to detail.
• Clear and effective communication skills, both written and verbal.
• Ability to work in a fast‑paced, deadline‑driven environment with a strong sense of urgency.

Nice‑to‑haves

• Experience with ERP systems or project/construction management software (e.g., Fieldpoint).
• Exposure to project financial processes, including budgeting and forecasting.
• Strong problem‑solving skills and ability to manage multiple priorities simultaneously.
• Experience supporting field teams or working in a construction environment.

This is a new, 12‑month placement co‑op position. Expected hourly compensation: $20 - $25

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with generous employer contributions
• Flexible Health and Dental benefits with tiered options
• Annual Health Spending Account
• Employee and Family Assistance Program (24/7 confidential support)
• Competitive vacation package with additional vacation over tenure
• Employer‑paid Parental Leave Top‑Up
• Annual Community Day for volunteer work
• Corporate discounts across Canada (fitness, travel, insurance, mobile, and more)

About Modern Niagara

Who We Are

Modern Niagara supports building owners, managers, and general contractors with mechanical, electrical, integrated building technology, and building services solutions across Canada. We are committed to making a meaningful impact on infrastructure and the communities where we live and work. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our industry‑leading safety culture reflects this commitment.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers for equity‑seeking groups and encourage applications from candidates of all backgrounds and experiences.

If you require accommodation at any stage of the recruitment process, please contact us at [e-mail]