Project Coordinator - Commercial Risk

Modern Niagara; Vaughan; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Bonus opportunities

Pension plan

Health benefits

Vacation package

Parental leave top-up

Community day

Employee assistance

Job summary

Modern Niagara is seeking a Project Coordinator - Commercial Risk to support project teams by coordinating contract administration, risk tracking, claims documentation, and governance activities across the project lifecycle.

You will help ensure contractual obligations are met, monitor risks, and maintain accurate records to inform decision-making and successful delivery. The role emphasizes collaboration with legal, procurement, and finance teams within Canada-wide projects.

Qualifications

• 3+ years supporting large infrastructure, industrial, commercial or institutional construction projects in a commercial or project controls role.
• Experience maintaining project documentation, contract records, registers, and reporting tools.
• Understanding of contract administration, risk management, and project lifecycle processes.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy; strong written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Coordinate with project teams to support timely execution of contractual obligations and schedules.
• Maintain and administer contract databases, terms, conditions, expirations, and amendments.
• Prepare, review, and track formal project correspondence and communications.
• Maintain claims and dispute registers, tracking commercial issues throughout the lifecycle.
• Monitor project risk and opportunity logs, identify trends and systemic risks.
• Organize project records and supporting documentation for retrieval and audits.
• Prepare reports, dashboards, and status updates for leadership and committees.
• Collaborate with legal, procurement, finance, and operations stakeholders on risk management practices.

Skills

Project coordination

Contract administration

Risk management

Documentation

Stakeholder management

Organization

Communication

Education

Bachelor's degree

Tools

MS Office

Contract management software

Job description

Role Summary

The Project Coordinator - Commercial Risk supports project teams and risk management initiatives by coordinating contract administration, risk tracking, claims documentation, and commercial governance activities throughout the project lifecycle. This role helps ensure commercial obligations are met, project risks are monitored, and accurate records are maintained to support informed decision-making and successful project delivery.

Role Summary

The Project Coordinator - Commercial Risk supports project teams and risk management initiatives by coordinating contract administration, risk tracking, claims documentation, and commercial governance activities throughout the project lifecycle. This role helps ensure commercial obligations are met, project risks are monitored, and accurate records are maintained to support informed decision-making and successful project delivery.

Why This Role Matters to Modern Niagara

Effective commercial risk management relies on accurate information, strong documentation, and proactive coordination. This role supports project teams and leadership by monitoring contractual obligations, maintaining key commercial records, tracking risks and claims, and providing critical reporting that helps protect Modern Niagara's interests and support successful project outcomes.

Key Impact / Purpose

• Support effective commercial risk management through accurate tracking, reporting, and documentation.
• Help project teams maintain compliance with contractual obligations and corporate risk policies.
• Improve visibility into project risks, opportunities, claims, and disputes across the organization.
• Support leadership and Project Advisory Committees with information required to assess and mitigate commercial risk.

Duties and Responsibilities

• Coordinate with project teams to support timely execution of contractual obligations and adherence to project schedules.
• Maintain and administer contract databases, including key contract terms, supplemental conditions, expiration dates, and amendments.
• Support the preparation, review, and tracking of formal project correspondence, including notices, requests, responses, and contractual communications.
• Maintain claims and dispute registers, tracking commercial issues throughout the project lifecycle.
• Monitor and maintain project risk and opportunity logs, identifying trends and systemic risks across the organization.
• Maintain accurate and complete records of contractual documents, correspondence, claims, disputes, and commercial communications.
• Organize contract files, amendments, project records, and supporting documentation for efficient retrieval and audit readiness.
• Support Project Advisory Committees in the assessment, management, and mitigation of commercial and contractual risks.
• Coordinate the preparation of reports, dashboards, and status updates for executive leadership and Project Advisory Committees.
• Monitor adherence to corporate risk management policies, procedures, and governance requirements.
• Assist with commercial reviews, risk assessments, and special projects as required.
• Collaborate with project teams, legal, procurement, finance, and operations stakeholders to support effective contract and risk management practices.

Must Haves

• 3+ years of experience supporting large infrastructure, industrial, commercial, or institutional construction projects in a commercial, contract administration, project coordination, or project controls capacity.
• Experience maintaining project documentation, contract records, registers, and reporting tools.
• Understanding of contract administration, commercial risk management, and project lifecycle processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills, including experience preparing and reviewing formal project correspondence.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to identify issues, analyze information, and support practical solutions.
• Strong stakeholder management and relationship-building skills.
• Self-motivated, proactive, and highly organized with the ability to work independently and collaboratively.

Nice to Haves

• Experience within the mechanical contracting industry.
• Experience supporting major infrastructure, ICI, or alternative delivery projects.
• Bachelor's degree in Engineering, Construction Management, Quantity Surveying, Finance, Business, or a related discipline.
• Experience working with project management, contract management, document control, or risk management software.
• Knowledge of contract management principles, commercial risk assessment methodologies, and project governance practices.
• Experience supporting claims management, dispute tracking, or commercial reporting activities.
• Experience working with executive-level reporting and governance committees.
• Familiarity with project controls, procurement, or contract compliance processes.

This is a new position. Expected annual compensation; $65,000 - $85,000.

Modern Niagara offers a competitive total compensation package including:

• Performance based bonus opportunities.
• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [e-mail] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.