Project Coordinator, Change Management (12 Months Contract)

Oxford Properties Group; Toronto; Hybrid; CAD 62,000 - 92,000; Full time

Job summary

Oxford Properties Group is seeking a Project Coordinator, Change Management to support a multi-year Finance Transformation to a cloud ERP. You will coordinate activities across change management, communications, training, and post-go-live support to ensure milestones are met.

You will help develop materials, track issues, schedule training, and maintain project tools while collaborating with cross-functional teams in a hybrid work environment.

Qualifications

• Undergraduate degree in Business, Technology, Finance, Accounting, or equivalent.
• 2-3 years’ experience supporting project delivery or change management activities.
• Experience delivering projects in a fast-paced environment.
• Strong organizational and project management skills.
• Proficient in MS Office tools (Teams, Outlook, Excel, PowerPoint, SharePoint, Copilot).
• Excellent written and verbal communication skills.
• Detail-oriented with ability to manage multiple initiatives across teams.

Responsibilities

• Support workstream planning, tracking, and coordination across change management, communications, training, and post-go-live support.
• Coordinate stakeholder engagement activities, including meetings and team forums.
• Develop and maintain project materials (decks, newsletters, FAQs, SharePoint content).
• Track questions, feedback, decisions, risks, issues, and actions related to change management and training.
• Coordinate training scheduling, logistics, learner communications, attendance, and completion follow-up.
• Maintain training materials and LMS resources as needed.
• Maintain OCM project tools, trackers, calendars, and milestones visibility.
• Schedule and participate in meetings, take detailed notes, and follow up on actions.
• Contribute to other team needs as opportunities arise.

Skills

Undergraduate degree in Business, Tech

2-3 years experience

Strong organization

MS Office/tools

Written and verbal comms

Attention to detail

Project management

Education

Bachelor-level degree in Business/Tech/Finance/Accounting

Tools

MS Office (Teams/Outlook/Excel/PowerPoint/SharePoint)

Copilot

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Are you looking to join an innovative, global company who creates social and economic value through real estate? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service focused. We get stuff done and have fun doing it! We take great pride in contributing to our communities and we believe that what is good for the environment and society, is good for business. Together we deliver exceptional experiences to our 2 million+ daily customers.

Role Summary

The Project Coordinator, Change Management is responsible for supporting the delivery of a multi-year Finance Transformation initiative that involves transitioning to a cloud-based ERP system.

The Project Coordinator will play an important role in helping the Organizational Change Management (OCM) workstream coordinate activities across impacted stakeholder groups, maintain clear and consistent communications, support training development and delivery, and help ensure all project milestones are achieved within the required timelines.

You Will Be Responsible For

• Supporting workstream planning, tracking, and coordination across change management, communications, training, and post-go-live support activities
• Coordinating stakeholder engagement activities, including meetings and team forums
• Supporting the development and maintenance of project materials, including meeting decks, newsletters, FAQs, SharePoint content, and other key deliverables
• Helping track, organize, and follow up on questions, feedback, decisions, risks, issues, and action items related to change management and training
• Coordinating training scheduling, logistics, learner communications and engagement activities, attendance tracking, and training completion follow-up
• Supporting the organization, review, and maintenance of training materials such as quick reference guides, e-learning modules and instructor-led session resources
• Maintaining OCM-related project tools, trackers, calendars, and work items to provide visibility into progress, dependencies, and upcoming milestones
• Scheduling, coordinating, and participating in meetings and events, collecting and distributing relevant materials, taking detailed meeting notes, and following up on action items
• Other contributions, as the team may need and as opportunities arise

Required Skills & Experience

• Undergraduate degree in Business, Technology, Finance, Accounting, or equivalent experience and qualifications
• 2-3 years’ experience supporting project delivery, change management, communications, training, or stakeholder engagement activities, preferably in a Finance, Technology, or Real Estate environment
• Experience delivering projects or supporting projects/programs in a fast-paced environment-li>
• Strong organizational and project management skills
• Proficiency in MS Office tools (Teams, Outlook, Excel PowerPoint, Sharepoint, Copilot)
• Excellent written and verbal communication skills
• Detail-oriented and ability to manage multiple initiatives at the same time, across multiple teams and business functions

Preferred Skills & Experience

• Familiarity with Enterprise Resource Planning (ERP) software
• Knowledge of organizational change management, communications and training practices is an asset
• Experience with in-person training logistics and/or meeting room technology
• Experience with Learning Management Systems (LMS) a nice to have
• A self-starter, proactive and motivated to create positive change
• Curiosity, humility and an eagerness to learn;
• A people-first focus with a team-oriented mentality;
• A sense of urgency, optimism, and a desire to deliver excellence; and
• Strong orientation towards strategy, change and results.
• Strong relationship-building skills and the ability to work effectively with project teams, business stakeholders and leaders
• Change management, project management, or learning-related certifications are an asset

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.

The expected salary range for this position is $62,000.00 - $92,000.00 per year, prorated based on the term of the contract.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.