Project Coordinator / Assistant Project Manager

City Build Recruitment; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction management firm in Toronto seeks a Junior Project Coordinator / Assistant Project Manager. This role entails supporting project documentation and coordination tasks while working directly with the VP of Construction. Ideal candidates will have a background in commercial construction, strong organizational skills, and the ability to handle multiple projects. The position offers mentorship and exposure to high-value client relationships in a dynamic environment.

Qualifications

• 2+ years in commercial construction, ideally in interiors.
• Must have project close-out experience.
• Experience in occupied environments is a plus.

Responsibilities

• Track and manage project documentation (RFIs, submittals).
• Coordinate with trades, vendors, and clients.
• Support project scheduling and track milestones.

Skills

Project Close-Out

Documentation Management

Detail-Tracking

Communication

Tech-Savvy

Education

Education in Construction Management or Architecture

Tools

MS Office

MS Project

Jonas

Job description

Junior Project Coordinator / Assistant Project Manager

Location : North Toronto (in-office with some flexibility)

Salary : $60,000-$80,000 (commensurate with experience)

Reports To : VP Construction Operations

About the Company

Our client a seasoned Construction Management firm specializing in corporate interiors . They have operated for many decade and work with a trusted circle of repeat clients law firms, banks, insurance companies, and national office / retail brands. The bread and butter projects are fast-paced, high-touch interiors in the $250K-$350K range, with a premium on client satisfaction, schedule, and smooth turnover .

They subcontract 100% of trades and are signatory to major trade unions. You'll be joining a tight-knit, low-ego team that works fast, works smart, and values reliability over bravado.

The Role

Were looking for a Junior Project Coordinator / Assistant Project Manager to support our VP of Construction. This is a dual role :

• 50% Assistant PM supporting jobs directly handled by the VP, including site exposure, trades follow-ups, and some light client interaction.

This is an in-office role (North Toronto) with some flexibility for partial remote work depending on experience and performance.

Responsibilities

• Track and manage project documentation : RFIs, submittals, change orders, close-out packages
• Coordinate with trades, vendors, and clients on job deliverables
• Support project scheduling (MS Project) and track milestones
• Assist in procurement, shop drawing reviews, and permit coordination
• Attend occasional site visits to support project execution (no tool belt required)
• Support VP of Construction on select, higher-visibility projects
• Use tech tools (MS Office, Jonas, AI-enabled tools where appropriate) to streamline admin
• Help ensure timely, clean project close-outs

What Were Looking For Minimum Requirements

• 2+ years in commercial construction , ideally interiors (retail / industrial may be considered)
• Experience coordinating in occupied environments (e.g., active offices, secure sites)
• Proficient in MS Office , MS Project , and ideally Jonas
• Able to juggle multiple projects and competing priorities with calm, clear communication
• Must have project close-out experience
• Strong documentation and detail-tracking skills
• Tech-savvy and adaptable ideally able to leverage AI tools for process efficiency
• Familiarity with working under a Construction Manager model (outsourcing trades, coordinating union subs)

Nice to Have

• Education in Construction Management or Architecture from George Brown, TMU, or equivalent
• Familiarity with corporate interiors in financial / legal / insurance sectors
• Understanding of permit processes and coordination with city inspectors

Why This Role?

• Direct mentorship under a seasoned VP with deep industry ties
• Meaningful exposure to long-term, high-value client relationships

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