Project Coordinator ( Admin & Events)

Hunt Personnel/Temporarily Yours; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

Join a high-performing team in Vancouver as a project coordinator. This role involves multitasking, supporting project management, and contributing to meaningful change in the industry. Enjoy a competitive salary and comprehensive benefits while growing your career.

Benefits

Annual performance-based bonus opportunities

Comprehensive medical, dental, and vision coverage

Paid vacation, statutory holidays, and personal days

Life and disability insurance

Employer-paid pension plan

Telehealth services and mental wellness support

Employee & family assistance program

Qualifications

• At least 5 years of experience supporting technical or project-based teams.
• Strong knowledge of document and information management principles.

Responsibilities

• Be a main point of contact for team members and help keep everyone connected.
• Organize travel plans for team members, including flights and hotels.
• Help plan events and workshops, including booking spaces and setting up tech.

Skills

Communication

Organizational Skills

Time Management

Education

Diploma or Certificate in Business Administration

Tools

Microsoft Office

SharePoint

Project Management Software

Job description

Job Description:

Are you good with deadlines and quick to make smart decisions under pressure? If you're a natural multitasker with a talent for coordination and a passion for supporting transformation, this role might be the perfect fit. Join a high-performing team at the heart of exciting projects that shape the future of an industry. This is your chance to contribute to meaningful change while growing your own professional path.

What’s in it for you:

Annual Salary: $65,000 – $90,000
Benefits & Perks:

• Annual performance-based bonus opportunities
• Comprehensive medical, dental, and vision coverage
• Paid vacation, statutory holidays, and personal days
• Life and disability insurance
• Employer-paid pension plan
• Telehealth services and mental wellness support
• Employee & family assistance program

What You’ll Do

• Be a main point of contact for team members and help keep everyone connected and informed
• Keep project files and records up to date and easy to access
• Collect and review project data, and create basic reports for managers
• Set up and run meetings — prepare agendas, take notes, and follow up on action items
• Help plan events and workshops, including booking spaces, setting up tech, and arranging food
• Organize travel plans for team members, including flights, hotels, and transportation
• Update project guidelines and make sure documents are properly stored and managed
• Help with other tasks or special projects as needed
• Look for ways to improve how projects are managed and suggest better ways to get things done
• Stay on top of multiple tasks and keep everything running smoothly

What You Need

• A diploma or certificate in business administration or a related field
• At least 5 years of experience supporting technical or project-based teams
• Strong knowledge of document and information management principles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint
• Familiarity with project management software (e.g., MS Project or Primavera)
• Excellent communication skills, both written and verbal
• Strong organizational and time management abilities
• Ability to balance competing priorities in a fast-paced environment
• Proven experience managing large-scale corporate events involving diverse teams and large audiences