Project Coordinator

Pinchin Canada; Victoria; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

RRSP Matching Program

Annual bonuses

Flexible work arrangement

Job summary

Pinchin Canada on Vancouver Island is seeking a Project Coordinator (HAZ) to support Hazardous Materials projects. The role blends home-based work with travel across Vancouver Island, supporting project managers, clients, and field staff to ensure timely, compliant project execution.

You will coordinate activities, prepare reports, manage documentation, and assist with proposals and invoicing while mentoring junior staff. A strong attention to detail and effective communication are essential.

Qualifications

• Two to three years of experience in the consulting or construction industry, or a related field.
• Experience with complex hazardous building materials assessments is a plus.
• Ability to read, comprehend, and proofread technical reports and correspondence.

Responsibilities

• Conduct hazardous building materials assessments of buildings for regulatory compliance, renovation, and/or demolition purposes.
• Coordinate assessments and field reviews with client contacts and maintain and monitor Hazardous Materials group activities.
• Assist with staff resourcing and project planning, schedules, document and data management, tracking, and deadlines.
• Prepare proposals for review by the Project Manager.
• Prepare technical reports and project-related correspondence.
• Assist with accounts receivable and invoicing activities.
• Communicate professionally with clients and employees; attend project meetings with managers and clients, assist with cost estimates, and maintain meeting minutes.
• Support the training and mentoring of junior staff.

Education

Architecture

Engineering

Environmental Science

Health & Safety

Construction

Project Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Job description

Hazardous Materials

Vancouver Island, BC

Salary Range: $70,000- $80,000

Grow your career in the environmental consulting industry by joining our Vancouver Island team as a Project Coordinator (HAZ). In this role, you will support the day-to-day coordination and execution of Hazardous Materials projects while working closely with project managers, clients, and field staff.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with the purpose of creating better outcomes for our clients, communities, and environments.

Our Vancouver Island team is growing! Pinchin is hiring a Project Coordinator for the Hazardous Materials team. This role is being filled as a replacement role.

Enjoy the flexibility of a work-from-home arrangement while supporting projects across Vancouver Island. This role is intended to be based up-island, with a combination of home-based work and travel to project and client sites across the island, as required.

Role Overview

As a Project Coordinator, you will provide reliable, timely, and professional support to Project Managers, Senior Project Managers, and Operations Managers. You will assist with the coordination of project activities, field work, schedules, documentation, reporting, correspondence, and client communication.

You will also conduct hazardous building materials assessments for regulatory compliance, renovation, and demolition projects. Strong organization, attention to detail, and communication are essential to help the team meet project requirements and client deadlines.

Your Role and Action

• Conduct hazardous building materials assessments of buildings for regulatory compliance, renovation, and/or demolition purposes.
• Coordinate assessments and field reviews with client contacts and maintain and monitor Hazardous Materials group activities.
• Assist with staff resourcing and project planning, schedules, document and data management, tracking, and deadlines.
• Prepare proposals for review by the Project Manager.
• Prepare technical reports and project-related correspondence.
• Assist with accounts receivable and invoicing activities.
• Communicate professionally with clients and employees; attend project meetings with managers and clients, assist with cost estimates, and maintain meeting minutes.
• Support the training and mentoring of junior staff.

What You’ll Bring To Pinchin

• Post-secondary education in Architecture, Engineering, Environmental Science, Health and Safety, Construction, Project Management, or a related field.
• Two to three years of experience in the consulting or construction industry, or a related field.
• Assets include experience with complex hazardous building materials assessments in schools, hospitals, commercial buildings, residential apartments, or industrial sites; knowledge of construction and/or demolition methods; and experience training or mentoring junior staff.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.
• Excellent organization, accuracy, time management, and attention to detail, with the ability to adapt, prioritize client deliverables, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills, including the ability to read, comprehend, and proofread technical reports and correspondence.
• A valid driver’s license, access to a personal vehicle, and insurance for required travel throughout Vancouver Island and British Columbia, plus availability outside core business hours based on client needs.
• Ability to meet client site access requirements, which may include security clearances and/or drug and alcohol testing.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Step into a dynamic leadership role where you’ll mentor talented professionals, benefit from competitive compensation and extended coverage from day one, enjoy an RRSP Matching Program and annual bonuses, engage with expert led problem solving networks, and thrive in a flexible, supportive environment dedicated to recognizing and developing senior level expertise.

Explore our offerings: Pinchin Benefits

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.