Project Coordinator

Mindlance; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in project management is seeking a Project Coordinator for a 12+ month duration. The role involves project and financial administration, tracking progress, supporting executive tasks, and assisting with event coordination. Ideal candidates should have over 5 years of experience in project coordination and possess strong organizational and communication skills.

Qualifications

• 5+ years of experience in project coordination or operations.
• Experience at a large enterprise organization preferred.
• Ability to work independently and in a team.
• Strong organizational skills and attention to detail.

Responsibilities

• Support SOW and PO processes, track budgets, and manage invoicing.
• Monitor project progress and report on initiatives.
• Handle onboarding and offboarding tasks for staff.
• Assist in planning team events and communications.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Proficiency in Microsoft Office Suite

Proficiency in project management tools

Job description

Job Title: Project Coordinator
Location: Toronto, ON
Duration: 12 + Months

Daily Responsibilities:

• Project & Financial Administration: Support Statement of Work (SOW) and Purchase Order (PO) processes, track budgets, and manage invoicing.
• Project Tracking: Monitor and report on progress for initiatives such as Scale AI, ensuring alignment with project goals and timelines.
• People Administration: Handle onboarding and offboarding tasks, including guest access and system permissions for joiners and leavers.
• Event Coordination: Assist in planning and executing team events, workshops, and offsites.
• Communications Support: Assist in drafting and distributing internal communications, updates, and presentations. Coordinate team meetings, book rooms, arrange catering, and ensure smooth execution of internal events.
• Executive Support: Manage travel arrangements & expenses for senior leadership.

Must Haves:

• 5+ years of experience in project coordination, executive support, or operations.
• Experience Working at a Large Enterprise Organization (Bonus: Client Industry)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and project management tools.
• Ability to work independently and collaboratively in a dynamic team environment.

Mindlance is an equal opportunity employer. We are committed to inclusive, equitable, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process.