Project Coordinator

Exceptional Dental; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Unknown company is seeking a dedicated project coordination professional in Toronto, Canada to manage end-to-end order management, logistics, and reporting. The role requires coordinating with supply chain, customs brokers, and cross-functional teams to ensure timely delivery and clear communication with leadership.

The candidate should have strong leadership, organizational, and communication skills, with the ability to work independently and travel as needed in a dynamic agribusiness

Qualifications

• Post-secondary degree in project management or related field.
• Proficiency in project management methodologies, tools, and software.
• Able to deliver accurate results in a fast-paced environment.
• Excellent leadership and organizational skills with ability to manage multiple projects.

Responsibilities

• Input purchase orders accurately into the system with correct buyer, delivery, product, and volume details.
• Coordinate with supply chain, customs brokers, and other parties to ensure timely order processing and delivery.
• Provide timely order acknowledgments, confirm production details, and communicate ETA to leadership.
• Escalate order issues and deliver updates to resolve concerns effectively.
• Maintain cross-team communication among product development, finance, quality, logistics, and sourcing.

Skills

Leadership

Organization

Communication

Problem-solving

Attention to detail

Independent worker

Team collaboration

Travel willingness

Education

Post-secondary degree in project management or related field

Tools

MS Office

Job description

Key responsibilities and accountabilities:

Order Management:

• Efficiently input purchase orders into the system, ensuring accuracy in buyer information, delivery specifications, product details, and volumes.
• Facilitate seamless order processing and timely delivery by collaborating closely with supply chain, customs brokers, and other relevant parties.
• Provide prompt order acknowledgments, confirm production details, and communicate estimated time of arrival (ETA) to the leadership team.
• Responsively elevate issues pertaining to orders, delivering updates and resolving concerns effectively.
• Maintain communication between product development, finance, quality, logistics, and sourcing teams to ensure seamless communication.
  

Logistics and Shipping:

• Strategically plan and coordinate pickup and delivery arrangements, liaising effectively with logistics partners.
• Produce/review logistics documentation and freight and customs clearance formats for moving loads being shipped to clients.
• Arrange efficient trucking services to facilitate seamless product transportation.
• Methodically track shipping charges for head office sales, reconciling expenses with precision.

Reporting & Project Coordination:

• Prepare insightful weekly inventory and stock update reports, providing valuable insights into inventory trends.
• Prepare the platform’s weekly project reports detailing the timelines and updates for clients.
• Proactively produce ad-hoc reports as requested by management, delivering actionable insights for strategic decision-making.
• Maintain project plans and records for the platform’s ongoing projects.
• Identify/update/maintain risks, deliverables, and action items for the weekly project logs.
• Build and maintain strong working relationships with clients, suppliers, logistics partners, and other key stakeholders.

Market Analysis and Research:

• Develop market analyses and reports based on emerging market trends to help inform leadership decisions about new business opportunities.
• Market research on shelf pricing for finished goods to establish price baselines for new/existing products.

Skills & Qualifications:

• Post-secondary degree/education in project management or related field
• Proficiency in project management methodologies, tools, and software
• Capable of delivering accurate results in a fast-paced and dynamic atmosphere
• Excellent leadership and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong attention to detail and ability to work independently as well as in teams.
• Excellent communication skills, both verbal and written in English
• Expert in MS Office (PowerPoint, Excel, Word, etc.)
• Problem-solving and proactive approach, ability to think creatively about how to address challenges.
• Strong work ethics with a high level of integrity, confidentiality, and professionalism.
• Ability to work successfully with people from different backgrounds and cultures.
• You are results-oriented, adaptive, flexible, and thrive in a dynamic environment.
• Willingness to travel required.

About Us:

We are an award-winning agribusiness with over 25 years of experience creating bespoke, innovative, and sustainable programs for our clients in the food industry with solutions that span from seed to shelf. With our global headquarters in Toronto’s Liberty Village to our offices and production facilities in India, we are passionate about making a positive impact on the food supply chain. From fields to factories, we support our clients large and small scale their businesses sustainably. We are winners of the Guardian UK Sustainable Business Award for our work in Diversity, Equity and Inclusion working with 10,000 rural smallholder farmers in India, as well as our Women in Agriculture Scholarship.

If you want to make an impact, join our diverse team of global agri-food experts!