Program Coordinator

Food Cycle Science; Ottawa; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Group RRSP with employer matching

Annual Health Care Spending Account

Flexible vacation and paid time off

Mental health support

Job summary

Food Cycle Science in Ottawa is seeking a full-time Program Coordinator to drive the implementation and growth of innovative food waste programs. This role involves cross-functional collaboration and managing diverse stakeholder relationships, ensuring program success and expansion. Ideal candidates will have 3–5 years of relevant project coordination experience, strong communication skills, and a passion for sustainability. The position offers a competitive salary of $60,000 – $70,000, along with flexible benefits and a supportive work environment.

Qualifications

• 3–5 years of experience in program/project coordination or related areas.
• Experience managing multiple projects and coordinating across diverse stakeholders.
• Passion for sustainability and clean technology.

Responsibilities

• Coordinate and implement programs across municipal and institutional sectors.
• Support program growth and identify expansion opportunities.
• Manage day-to-day program operations and stakeholder interactions.

Skills

Communication skills

Time-management skills

Problem-solving skills

Project coordination

Education

Post-secondary education in Engineering, Science, Environmental Studies, Business, or related field

Tools

HubSpot

Microsoft Office 365

ClickUp

Shopify

Job description

Reporting to the Director of Programs, the Program Coordinator will play a key role in the implementation, coordination, and growth of Food Cycle Science programs across multiple sectors, including municipal, multi‑residential, and institutional (e.g., schools).

This is a full‑time permanent replacement position. This role blends hands‑on program execution with a forward‑looking mindset focused on scaling and continuous improvement. The Program Coordinator will work cross‑functionally with internal teams and external partners to deliver high‑quality programs, support expansion opportunities, and ensure strong stakeholder engagement.

With the company experiencing rapid growth across multiple verticals, this role offers significant opportunity to build expertise, contribute to program evolution, and support the expansion of innovative food waste solutions.

Key Responsibilities

• Coordinate the implementation of new and ongoing programs across municipal, multi‑residential, and institutional sectors
• Support program growth by identifying opportunities for expansion, increased participation, and improved delivery models
• Collaborate with the sales team to ensure a smooth transition from program acquisition to implementation, with a focus on long‑term success and scalability
• Manage day‑to‑day program operations, ensuring timelines, deliverables, and stakeholder expectations are met
• Build and maintain strong relationships with a diverse range of stakeholders, including municipalities, property managers, schools, and partners
• Support and deliver presentations to stakeholders to communicate program value and outcomes
• Coordinate the development and execution of program materials, including guides, communications, and marketing assets
• Collect, manage, and analyze program data, including surveys and performance metrics, to inform reporting and continuous improvement
• Track and document all stakeholder interactions in CRM systems (e.g., HubSpot)
• Collaborate with internal teams (operations, finance, marketing) to ensure program success, including inventory management and accurate invoicing
• Monitor funding opportunities, grants, and RFPs across relevant sectors
• Support participation in industry events, conferences, and trade shows
• Communicate feedback from stakeholders to internal teams to inform product and program improvements
• Contribute to the development of scalable systems and processes to support program efficiency and growth
• Other duties as assigned

What You Bring

• Post‑secondary education in Engineering, Science, Environmental Studies, Business, or a related field, or equivalent experience
• 3–5 years of experience in program/project coordination or related areas (e.g., operations, customer support, sales, research, administration)
• Experience managing multiple projects and coordinating across diverse stakeholder groups
• Strong communication and interpersonal skills, including presenting to internal and external audiences
• Proficiency with CRM, e‑commerce, and project management tools (e.g., HubSpot, Shopify, ClickUp), as well as Microsoft Office 365 and virtual platforms (e.g., Teams)
• Highly organized with strong time‑management skills and the ability to manage competing priorities
• Proactive, solutions‑oriented, and adaptable, with strong problem‑solving skills and sound judgment
• Able to work both independently and collaboratively in a fast‑paced environment
• High level of professionalism, accountability, and attention to detail
• Passion for sustainability, innovation, and clean technology

The following would be considered an asset

• Bilingualism (English and French)
• Experience working with municipal governments or other levels of government
• Experience working across both public and private sector environments

What We Have to Offer You

• Competitive base salary ($60,000 – $70,000)
• Group RRSP with employer matching
• Annual Health Care Spending Account (HCSA)
• Expanded mental‑health and medical‑practitioner support for employees and their dependents
• Flexible vacation and paid time off
• Central Ottawa office location
• A FoodCycler unit for your own kitchen

Food Cycle Science Corporation is committed to providing an inclusive, barrier‑free recruitment process. If you require accommodations at any stage of the recruitment process, please contact us in confidence at [e-mail].