Project Coordinator

Toronto Transit Commission (TTC); Toronto; Hybrid; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Pension plan

Health, dental and vision coverage

Professional development opportunities

Job summary

Toronto Transit Commission (TTC) is seeking a Project Coordinator in its Vehicle Programs Department to support multi-year capital projects across planning, design, procurement, and commissioning. You will coordinate project phases, ensure integration, manage KPIs, and report to leadership.

The role requires strong analytical skills, excellent communication, and the ability to handle multiple priorities in a dynamic, hybrid-work environment.

Qualifications

• University degree or college diploma in a related discipline with several years of admin/coordination experience.
• CAPM/PMP or similar certification, or eligible to achieve certification.
• Knowledge of vehicle equipment, labour, safety and environmental issues and project planning principles.
• Understanding of quality assurance, lifecycle management, costing, data collection and analysis.
• Experience in general project management and engineering management of transit vehicles or large multi-disciplinary projects.
• Knowledge of project, program and portfolio management governance and best practices.
• Strong communication skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide project and program management support for multi-year capital projects within the Innovation and Sustainability Group.
• Coordinate inception, planning, design, procurement, production, safety certification, commissioning, and close-out phases.
• Develop performance targets and KPIs to guide decisions and continuous improvement.
• Identify gaps between project requirements and organizational capabilities and advise on options.
• Establish project controls, cost evaluation methods, and contractor selection criteria.
• Liaise with internal/external stakeholders to review impacts and ensure alignment with TTC goals.
• Prepare reports, briefing materials, and Board reports for internal/external audiences.
• Monitor interdependencies and resolve conflicts to minimize project delivery risks.
• Manage scope, budgets, and schedules and implement corrective actions as needed.
• Evaluate project outcomes and apply lessons learned to future programs.

Skills

Office software

Analytical skills

Fiscal/resource management

Project management

Planning & organization

Quality assurance

Communication

Education

University degree or college diploma

CAPM / PMP certification

Tools

MS Project

Maximo

MS Word

MS Excel

MS PowerPoint

MS Access

SharePoint

Job description

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Looking for a new and exciting job opportunity? The TTC's Vehicle Programs Department is looking for a Project Coordinator to join our team!

What You Will Do

Reporting to the Program Manager, you will provide overall project and program management support, including planning, coordination, integration, and administration activities to ensure the successful delivery of assigned projects and program initiatives within the Innovation and Sustainability Group (ISG) Capital Projects portfolio.

In this role, you will be responsible for the implementation and management of complex, multi-year and multi-disciplinary capital projects, programs, and portfolios, guiding them through all phases of the project lifecycle, from inception and planning through design, procurement, production, safety certification, commissioning, and project close-out.

You will exercise strong analytical and problem-solving skills to coordinate activities across multiple Capital Projects, ensuring priorities are aligned and project objectives are achieved efficiently and effectively.

This role will require you to coordinate and manage activities across projects and programs, ensuring interdependencies are identified, communicated, and actively managed to support seamless project integration and successful program delivery.

As a key contributor to program success, you will assist in developing performance targets and evaluation criteria to measure project effectiveness, including the development, monitoring, and reporting of key performance indicators (KPIs) that support informed decision-making and continuous improvement.

You will identify gaps between project requirements and the TTC's ability to achieve broader organizational objectives, evaluating options and providing recommendations that consider budget constraints, resource requirements, staffing levels, and project schedules.

In this role, you will develop and implement project control systems, cost evaluation methodologies, and performance assessment criteria for consultant and contractor selection in accordance with established corporate policies, standards, and governance requirements.

You will liaise with internal and external stakeholders to review project and program impacts, ensuring activities are coordinated effectively and that the interests and operational needs of the Innovation and Sustainability Group are protected throughout project execution.

As a trusted partner, you will establish and maintain strong working relationships with key stakeholders across the organization, building alignment and securing support for project objectives, deliverables, and outcomes.

You will prepare and present reports, briefing materials, presentations, and Board Reports for both internal and external audiences, translating complex project information into clear and actionable recommendations.

This position will require you to identify, monitor, and provide oversight of project and program interdependencies, proactively resolving conflicts and issues as they arise to minimize impacts on project delivery.

You will manage project scope, budgets, and schedules to ensure projects remain within approved financial and timeline commitments, while monitoring progress, mitigating risks, and implementing corrective actions when necessary to maintain project performance.

In this role, you will evaluate and assess the effectiveness, outcomes, and overall success of projects, initiatives, and programs within the Group, using lessons learned and performance insights to support continuous improvement and future program planning.

What Skills Do You Bring?

Use office technology, software and applications

Apply analytical skills

Secure and manage fiscal resources

Manage projects

Plan and organize activities / projects to meet section and organizational goals

Apply the principles and practices of quality assurance

Communicate in a variety of mediums

What Qualifications Do You Bring?

• Your educational background will consist of University Degree or College Diploma in a related discipline, along with several years of experience in administration/coordination; or a combination of education, training, and experience deemed to be equivalent.
• Additionally, you must be a Certified associate in project management (CAPM), Project Management Professional (PMP) or Program Management Professional (PMP) certification, or have similar certification, or be eligible to achieve certification.
• Your application will reveal knowledge of legislations pertaining to vehicle equipment, labour, safety and environmental issues and carhouse, shop and project planning and principles, and engineering and configuration change management.
• You must have or rapidly acquire an understanding of quality assurance and Control standards, life cycle management, costing, and knowledge of data collection, validation, analysis and uses.
• Your application will reveal experience in the areas of general project management and engineering management of transit vehicles and/or large multi-disciplinary projects.
• Your application will reveal good working knowledge of and experience applying best practices, procedures and principles of project, program and portfolio management methodology and governance.
• Your application will also reveal good knowledge and understanding of business administration concepts and practices as well as protocols, policies, procedures and practices relevant to corporate meetings.
• You must have superior oral and written communication skills as well as presentation abilities.
• You must have the ability to effectively manage multiple projects and changing priorities, and make sound decisions in a timely manner, in a fast-paced environment.
• Your application will reveal proficiency in the use of computer-based scheduling systems and other computerized applications related to the work (e.g. MS Project, Maximo, Microsoft Word, Excel, PowerPoint, Access, SharePoint, etc.)
• Your application must also reveal sound judgement and ability to work independently; strong analytical skills and organizational skills to handle several priorities at once; good attention to detail.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at [phone] or [e-mail] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.