Project Coordinator

Gensler; Toronto; On-site; CAD 65,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Wellness programs

Paid holidays and vacation

RRSP contributions

Tuition reimbursement

Job summary

Gensler is seeking a Project Coordinator to support Design/Project Managers from the initial proposal through design phases to project close-out.

You will handle contract/proposal administration, liaise with in-house counsel and project accounting to update agreements and fees, and use project management tools to improve staffing, schedules and data quality; strong communication and detailed meeting notes are essential.

Qualifications

• Bachelor’s degree in Architecture, Architectural Technology, or Interior Design.
• 4–8 years of experience.
• Self-motivated and curious about the architecture and design process.
• Proficient in Word and Excel; capable of detailed meeting notes.
• Excellent verbal and written communication skills.
• Legal and contract review experience is a plus, but not required.
• Interest in architectural billings, fee planning, and staffing.

Responsibilities

• Contract/proposal administration—write, edit, and track signage on various agreements.
• Liaise between In-House Counsel, Design Manager and Project Accountant to update contracts and fees.
• Utilize project management tools to improve staffing plans, schedules, and data management.
• Serve as a go-to resource for meeting firm-wide metrics on staffing and revenue planning.
• Provide general project assistance such as research, meeting notes, and project profiling.

Skills

Communication skills

Meeting notes

Organizational mindset

Self-motivated

Education

Bachelor’s degree in Architecture/Architectural Technology/Interior Design

Tools

Microsoft Word

Microsoft Excel

Job description

Description

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
• Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
• Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
• Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
• General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Your Qualifications

• Bachelor’s degree in Architecture, Architectural Technology, or Interior Design
• 4-8 years of experience
• Self-motivated and naturally curious about the architecture and design process
• Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes
• Excellent verbal and written communication skills
• Legal and contract review experience is a plus, but not required
• Interest in architectural billings, fee planning, and staffing

Compensation

Base salary range will be estimated between $65,000 to $72,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June.

Life at Gensler

• Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off.
• We also offer contributions to the RRSP and twice annual bonus opportunities.
• As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
• In addition, we reimburse tuition for certain eligible programs or classes.
• We view our professional development programs as strategic investments in our future.

Notice to Applicants

We are proud to be an Equal Employment Opportunity and Aff…? All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud.