Project Coordinator

Join; Toronto; Hybrid; CAD 90,000 - 130,000; Full time

Benefits offered by this job

3 weeks vacation

Health and dental benefits

1 day WFH

Weekly team lunches

Monthly team social events

Job summary

Clearspace is a design-build firm focused on interior office environments in Canada. We seek an experienced Project Manager to oversee commercial interior projects from design through construction to completion.

You will be the primary client contact, ensuring projects stay on time and on budget while coordinating between design and construction teams. The role emphasizes leadership, client relationships, and portfolio profitability.

Qualifications

• 5+ years of experience in commercial interiors project management, with experience in construction management.
• A degree in engineering, design, construction management, or a related field.
• Proven ability to manage client relationships, with excellent communication and interpersonal skills.
• Strong leadership skills, capable of building trust with clients and team members alike.
• Experience managing design teams throughout the project lifecycle.
• Familiarity with the major phases of commercial construction and sequencing of site activities.
• Proficiency in managing project budgets, invoices, and financial records.
• Strong organizational abilities, with experience handling multiple projects simultaneously.

Responsibilities

• Deliver a consistently strong client experience, starting with disciplined execution on schedule and budget.
• Lead pre-construction activities, including feasibility, budgeting, estimating, tendering, and schedule development, in close coordination with the design team.
• During construction, partner with the Site Supervisor to ensure tight project administration, proactive issue resolution, and clear client communication.
• Manage change effectively by evaluating scope, schedule, budget, and quality impacts, securing approvals, and documenting decisions.
• Serve as the central point of coordination between clients, internal teams, consultants, and trades, ensuring timely decisions and clear documentation.
• Build and strengthen client relationships that support repeat work and new opportunities.
• Own portfolio-level profitability and resourcing by aligning staffing plans, workload, and fee structures to project demands, ensuring the right people are on the right projects
• Mentor and develop junior team members, providing guidance, feedback, and leadership support.

Skills

Client relationship management

Budget management

Team leadership

Communication skills

Construction management

Education

Engineering degree

Tools

Project management software

Job description

Clearspace is re-imagining how office space is designed and built. We are a truly integrated design-build firm—design studio meets general contractor—focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology that improves the client experience, reduces project complexity, and lowers overall cost. We work with many of Canada’s top owners, occupiers, and property managers. You'll join a talented team of smart, driven individuals who challenge convention and drive real change. Join us as we disrupt the industry and make spaces available to more people.

• As an Project Manager, you will be responsible for overseeing commercial office interior projects from start to finish, managing all aspects from design through construction to completion.
• You will serve as the primary point of contact for clients, ensuring projects are delivered on time, within budget, and with a focus on providing a positive stakeholder experience.
• You'll lead the coordination between design and construction teams, ensuring seamless integration across all phases of the project.
• In this role, you'll work closely with our team of Interior Designers, Engineers, and Construction professionals to deliver exceptional office environments for our clients.

Tasks

• Deliver a consistently strong client experience, starting with disciplined execution on schedule and budget.
• Lead pre-construction activities, including feasibility, budgeting, estimating, tendering, and schedule development, in close coordination with the design team.
• During construction, partner with the Site Supervisor to ensure tight project administration, proactive issue resolution, and clear client communication.
• Manage change effectively by evaluating scope, schedule, budget, and quality impacts, securing approvals, and documenting decisions.
• Serve as the central point of coordination between clients, internal teams, consultants, and trades, ensuring timely decisions and clear documentation.
• Build and strengthen client relationships that support repeat work and new opportunities.
• Own portfolio-level profitability and resourcing by aligning staffing plans, workload, and fee structures to project demands, ensuring the right people are on the right projects
• Mentor and develop junior team members, providing guidance, feedback, and leadership support.

Requirements

• 5+ years of experience in commercial interiors project management, with experience in construction management.
• A degree in engineering, design, construction management, or a related field.
• Proven ability to manage client relationships, with excellent communication and interpersonal skills.
• Strong leadership skills, capable of building trust with clients and team members alike.
• Experience managing design teams throughout the project lifecycle.
• Familiarity with the major phases of commercial construction and sequencing of site activities.
• Proficiency in managing project budgets, invoices, and financial records.
• Strong organizational abilities, with experience handling multiple projects simultaneously.
• Familiarity with project and construction management software like

Benefits

• 3 weeks vacation + an additional week over the winter holidays
• Health and dental benefits
• 1 day WFH, 2 days in summer
• Weekly team lunches
• Monthly team social events and quarterly company social events

An inclusive working environment and a vibrant company culture are at the heart of Clearspace.

These values describe who we are as Clearspacers.

1. Integrity First - We do the right thing, even when no one is watching.
2. Grit - We don't give up when it's tough. We get back up after we fail.
3. Treat People Well - We build relationships based on respect and transparency.
4. Ownership- We take the initiative; we own the results.
5. Continuous Improvement - We push our limits to be better. We are never complacent.

Clearspace is an equal opportunity employer strongly committed to diversity and inclusion. Join us and build something incredible!