Project Coordinator

TYLin; Toronto; On-site; CAD 86,000 - 108,000; Full time

Benefits offered by this job

Total rewards package

Education benefits

Retirement savings plan

Job summary

TYLin in Toronto is seeking a skilled Project Coordinator to join the Water Sector team. You will oversee engineering services during construction, track progress, manage subconsultant agreements and invoicing, and ensure timely AR collection.

A bachelor's degree in a related field and 5+ years of coordination experience are required. You will collaborate with project managers, internal teams, and clients to maintain schedules, risk registers, and change orders.

Qualifications

• Bachelor’s degree in engineering, construction management, or related field (or equivalent experience).
• 5+ years of experience in project coordination, preferably in construction or engineering projects involving multiple task orders and subconsultants.
• Experience with invoicing, accounts receivable, and tracking project finances, preferably in Deltek.
• Excellent communication and interpersonal skills, with ability to work with multiple stakeholders, including subconsultants, clients, and internal teams.

Responsibilities

• Oversee engineering services for construction services for client in field office, studies, design and office services during construction.
• Monitor the daily progress of projects under a large program.
• Assist Project Managers in preparing and managing subconsultant agreements, invoicing, risk registers, EAC, forecasting, schedules and other project management duties as required.
• Review and verify subconsultant invoices for accuracy and compliance with contractual terms.
• Prepare and submit invoices in coordination with project managers, including detailed review of approved contract rates and compiling backup documentation.
• Track and follow up on accounts receivable (AR) to ensure timely payments.
• Support the opening and closing of task orders, ensuring proper documentation and approval.
• Assist with tracking and processing change orders, ensuring they are properly documented and communicated.
• Coordinate with internal teams and subconsultants to resolve any issues or delays.
• Generate reports and updates on project progress, financial status, and milestone tracking for management review.
• Prepare detailed meeting agendas and minutes for distribution, and follow up on action items
• Manage project documents through detailed record keeping practices.

Skills

Project coordination

Invoicing

Accounts receivable

Deltek

Communication

Organization

Education

Bachelor’s degree in engineering, construction management, or related field

Tools

Deltek

Microsoft Excel

Job description

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.Job SummaryWe are seeking a skilled Project Coordinator to join our Water Sector team in Toronto, ON.Responsibilities & QualificationsKey Responsibilities:Oversee engineering services for construction services for client in field office, studies, design and office services during construction.Monitor the daily progress of projects under a large programAssist Project Managers in preparing and managing subconsultant agreements, invoicing, risk registers, EAC, forecasting, schedules and other project management duties as required.Review and verify subconsultant invoices for accuracy and compliance with contractual terms.Prepare and submit invoices in coordination with project managers, including detailed review of approved contract rates and compiling backup documentation.Track and follow up on accounts receivable (AR) to ensure timely payments.Support the opening and closing of task orders, ensuring proper documentation and approval.Assist with tracking and processing change orders, ensuring they are properly documented and communicated.Coordinate with internal teams and subconsultants to resolve any issues or delays.Generate reports and updates on project progress, financial status, and milestone tracking for management review.Prepare detailed meeting agendas and minutes for distribution, and follow up on action itemsManage project documents through detailed record keeping practices.Qualifications:Bachelor’s degree in engineering, Construction Management, or a related field (or equivalent experience).5+ years of experience in project coordination, preferably in construction or engineering projects involving multiple task orders and subconsultants.Experience with invoicing, accounts receivable, and tracking project finances, preferably in Deltek.Excellent communication and interpersonal skills, with the ability to work with multiple stakeholders, including subconsultants, clients, and internal teams.Strong organizational and spreadsheet skills with attention to detail and the ability to manage multiple priorities effectively.Additional InformationTYLin is committed to pay equity. As part of that commitment, we have provided the base compensation range of $86,400-$108,000 annually for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer.TYLin is proud to offer exciting career development opportunities.TYLin is committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at [e-mail]. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.#LI-OnsiteTYLin offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.We encourage all candidates to explore our total rewards offering.Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.