Project Coordinator

Creative Circle; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

Creative Circle in Toronto is seeking a Project Coordinator to support large initiatives under the guidance of a Project Manager or Program Lead. This onsite role is 3-4x per week in Downtown Toronto with fulltime hours per week and a 6+ month duration.

You will coordinate project activities, manage timelines, track risks and dependencies, and ensure alignment with business and technology objectives across both Agile and Waterfall delivery environments.

Qualifications

• Experience supporting project delivery in Agile and/or Waterfall environments.
• Familiarity with SAFe practices and Agile delivery methodologies is an asset.
• Knowledge of Clarity, Acumen and Visio.
• Experience with PowerPoint.
• Strong project coordination, planning, scheduling, and stakeholder communication skills.

Responsibilities

• Coordinate project planning, execution, and delivery activities across cross-functional teams.
• Support project initiation, including requirements gathering, resource onboarding, and documentation.
• Monitor and report on project scope, schedule, budget, risks, issues, and quality metrics.
• Facilitate Agile ceremonies, including PI Planning, standups, and status reporting.
• Manage cross-team dependencies and support risk and issue resolution.
• Coordinate testing activities, defect tracking, and remediation efforts.
• Maintain project dashboards, reports, and project documentation for stakeholders and leadership.

Skills

Project coordination

Planning

Scheduling

Stakeholder communication

Risk tracking

Issue resolution

Collaboration across teams

SAFe familiarity

Tools

Clarity

Acumen

Visio

PowerPoint

Job description

Our corporate FI client is looking for a Project Coordinator to support large initiatives under the guidance of a Project Manager or Program Lead.

This will be onsite 3-4x per week in Downtown Toronto. Fulltime hours per week, 6+ months.

This role coordinates project activities, manages timelines, tracks risks and dependencies, and ensures alignment with business and technology objectives across both Agile and Waterfall delivery environments.

You will:

• Coordinate project planning, execution, and delivery activities across cross-functional teams.
• Support project initiation, including requirements gathering, resource onboarding, and documentation.
• Monitor and report on project scope, schedule, budget, risks, issues, and quality metrics.
• Facilitate Agile ceremonies, including PI Planning, standups, and status reporting.
• Manage cross-team dependencies and support risk and issue resolution.
• Coordinate testing activities, defect tracking, and remediation efforts.
• Maintain project dashboards, reports, and project documentation for stakeholders and leadership.

Qualifications & Skills:

• Experience supporting project delivery in Agile and/or Waterfall environments.
• Knowledge of Clarity, Acumen and Visio.
• Experience with PowerPoint.
• Strong project coordination, planning, scheduling, and stakeholder communication skills.
• Ability to identify, track, and elevate risks, issues, and dependencies.
• Strong organizational, problem-solving, and critical-thinking abilities.
• Proven ability to collaborate effectively across business and technology teams.
• Familiarity with SAFe practices and Agile delivery methodologies is an asset.