Project Coordinator

Pal-Group-of-Companies-2; San Juan de Terranova; On-site; CAD 60,000 - 78,000; Full time

Benefits offered by this job

Travel privileges with PAL

Health benefits

Pension plan

Stock Purchase Plan

Tuition Assistance

Growth opportunities

PAL Days off

Job summary

PAL Aerospace is seeking a Project Coordinator to join the Programs Department in St. John’s, NL, supporting aircraft modification programs.

You will report to the Program Manager and help with administrative functions and coordination across project teams. The ideal candidate has a diploma/degree in Business Admin or Project Management with 3–5 years coordinating multiple projects, strong communication, and proficiency in MS Office, Visio, Power BI, and SharePoint.

Qualifications

• Diploma or degree in Business Administration, Project Management, or a related field. An equivalent combination of education and experience may be considered.
• Minimum of 3-5 years of experience supporting and coordinating projects.
• Experience coordinating multiple projects simultaneously, including tracking schedules, deliverables, risks, and project documentation.
• Experience working with internal and external stakeholders of diverse backgrounds.
• Project management certification and/or PMP certification are considered an asset.
• Working knowledge of project management methodologies, frameworks, and best practices, with experience supporting project delivery from initiation through implementation.

Responsibilities

• Developing and maintaining relationships with key stakeholders
• Planning, scheduling and managing tasks for upcoming and existing projects
• Assisting with project reporting to senior management, external stakeholders, and clients
• Ensuring success of projects through timely coordination of project events and communications
• Assisting in monitoring and reporting status of projects and progress against milestones
• Providing project oversight to ensure all deliverables are coordinated and completed on time
• Managing and maintaining project management archived data and reports
• Communicating analysis and recommendations to Management
• Producing data to support project coordination
• Coordinating and attending project review meetings
• Developing meeting minutes and action items for follow-up
• Evaluating business processes and proposing improvements
• Monitoring deliverables and ensuring timely completion
• Providing project administrative support such as meeting minutes and tracking
• Other duties as assigned

Skills

Communication

Time management

Organizational skills

Independent worker

Cross-functional teamwork

Education

Diploma or degree in Business Administration or Project Management

PMP/certification (asset)

Tools

Microsoft Office Suite

Visio

Power BI

SharePoint

Job description

A proud member of the Exchange Income Corporation (EIC) family of companies, PAL Aerospace is a Canadian-owned and operated global aerospace and defence company. With a focus on intelligence, surveillance, and reconnaissance, in-service support solutions, aircraft engineering and modification and crew resource management training. PAL Aerospace is internationally recognized by governments, militaries, and industry for on time/on budget delivery and high reliability rates. PAL Aerospace offers a single point of accountability for its programs and takes pride in being the trusted choice for clients worldwide.

Role Overview

The PAL Aerospace Programs Department is searching for an experienced Project Coordinator to join our team based in St. John’s, NL. This is a crucial role in ensuring the smooth execution of our aircraft modification programs. The Project Coordinator will report to the Program Manager and support the program administrative functions. Due to the wide geographic dispersion of PAL’s operations and the large nature of company programs, communication and organization are two core competencies that will help facilitate success in the Project Coordinator role.

Duties and Responsibilities:

• Developing and maintaining relationships with key stakeholders
• Planning, scheduling and managing tasks for upcoming and existing projects.
• Assisting with project reporting to senior management, external stakeholders, and clients.
• Ensuring success of projects through the timely coordination of project events and communications.
• Assisting in monitoring and reporting status of projects and progress against major milestones and assist with preventative/corrective action to ensure timely delivery.
• Providing the necessary project oversight to ensure all deliverables are well coordinated and completed within the assigned target dates.
• Managing and maintaining project management archived data and reports.
• Effectively communicate analysis, including recommendations to Management, as necessary.
• Producing data to support project coordination.
• Acting as a resource for the technical aspects of projects and activities, as requested.
• Coordinate and attend project review meetings.
• Develop meeting minutes and capture action items for follow-up.
• Evaluating business processes ,anticipating requirements, uncovering areas for improvement, and proposing solutions.
• Monitoring deliverables and ensuring timely completion of projects.
• Provide project administrative support such as meeting minutes, action items and tracking, as required.
• Other duties as assigned.

Qualifications:

• Diploma or degree in Business Administration, Project Management, or a related field. An equivalent combination of education and experience may be considered.
• Minimum of 3-5 years of experience supporting and coordinating projects.
• Experience coordinating multiple projects simultaneously, including tracking schedules, deliverables, risks, and project documentation.
• Project management certification and/or PMP certification are considered an asset.
• Experience working with internal and external stakeholders of diverse backgrounds.
• Working knowledge of project management methodologies, frameworks, and best practices, with experience supporting project delivery from initiation through implementation.
• High level proficiency with Microsoft Office Suite, Visio, Power BI, and SharePoint.
• Strong communication skills, with the ability to prepare reports, presentations, meeting materials, and correspondence for diverse audiences.
• Proven ability to identify project issues, analyze information, and contribute to effective solutions and continuous improvement initiatives.
• Demonstrated ability to build and maintain productive working relationships and foster collaboration among project teams and stakeholders.
• Strong organizational and time management skills, with the ability to adapt to changing priorities and meet competing deadlines in a fast-paced environment.
• Ability to work independently with minimal supervision while contributing effectively as a member of cross-functional project teams.

Security Responsibilities:

Incumbent must be able to obtain the required level of Government of Canada Personnel Security Clearance.

What PAL Aerospaceoffers you:

• Personal travel privileges with PAL and interline agreements with other airlines.
• Employee and Family Assistance Programs.
• Comprehensive health benefits including medical, dental, vision, and life insurance.
• Defined Contribution Pension Plan.
• Employee Stock Purchase Plan.
• Employee Tuition Assistance Program.
• Opportunities for growth.
• PAL Days between Christmas & New Years.

PAL Aerospace is committed to fostering an inclusive work environment that celebrates and encourages diversity, equity, and inclusion whereby individuals are recognized, supported, and respected.

Candidates of all backgrounds are encouraged to apply.

Only those candidates selected for an interview will be contacted. Thank you.