Project Coordinator

Modern Niagara; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Defined Contribution Pension Plan with

Flexible Health and Dental benefits

Annual health spending account

24/7 confidential support through EAP

Competitive vacation package

Parental Leave Top Up

Annual Community Day

Corporate Discounts across Canada

Job summary

Modern Niagara is seeking a Project Coordinator to support the Project Manager in delivering construction projects efficiently and safely. You will provide technical and administrative assistance to keep projects moving forward in line with Modern Niagara standards.

You will organize documentation, schedules, and communications, coordinate with field and office teams, and assist with contracts and record-keeping. This role offers a competitive package and growth within a dynamic team.

Qualifications

• Post-secondary education in construction management, mechanical engineering, or equivalent.
• 1+ years of project coordination experience in construction or mechanical contracting.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills and attention to detail.
• Clear and effective communication skills.
• Hold or be eligible to obtain Government of Canada security clearance.

Responsibilities

• Provide administrative support to Project Managers, Project Teams, and Site Superintendents.
• Organize and distribute project-related documents and drawings from manufacturers, suppliers, and subcontractors.
• Perform data system entries (purchase orders, change orders, WIP forecast sheets, construction schedules).
• Set up and maintain project start-up binders.
• Create, log, and track all project communication and documentation.
• Negotiate and manage contracts with subcontractors and vendors where required.
• Maintain document control of all site paperwork.
• Participate in operational meetings and project reviews.
• Perform additional related duties as required under the direction of the hiring manager.

Skills

Microsoft Office

Organization

Attention to detail

Communication skills

Security clearance

Problem-solving

Multitasking

Education

Post-secondary education in Construction Management or Mechanical Engineering

Tools

Project management software

Job description

Role Summary

The Project Coordinator works closely with the Project Manager to support the successful execution of projects. This role provides technical and administrative assistance to ensure projects move forward efficiently, safely, and in alignment with Modern Niagara standards.

Role Summary

The Project Coordinator works closely with the Project Manager to support the successful execution of projects. This role provides technical and administrative assistance to ensure projects move forward efficiently, safely, and in alignment with Modern Niagara standards.

Why This Role Matters to Modern Niagara

Project Coordinators are critical to maintaining project organization, supporting field and office teams, and ensuring timely delivery. Their work directly impacts project success, client satisfaction, and operational excellence.

Key Impact / Purpose

• Support project delivery by managing documentation, schedules, and communication.


• Strengthen collaboration between project managers, site teams, and subcontractors.


• Contribute to continuous improvement by participating in reviews and process enhancements.

Duties and Responsibilities:

• Provide administrative support to Project Managers, Project Teams, and Site Superintendents.


• Organize and distribute project-related documents and drawings from manufacturers, suppliers, and subcontractors.


• Perform data system entries (purchase orders, change orders, WIP forecast sheets, construction schedules).


• Set up and maintain project start-up binders.


• Create, log, and track all project communication and documentation.


• Negotiate and manage contracts with subcontractors and vendors where required.


• Maintain document control of all site paperwork.


• Participate in operational meetings and project reviews.


• Perform additional related duties as required under the direction of the hiring manager.

Must-haves:

• Post-secondary education in Construction Management, Mechanical Engineering, or equivalent experience.


• 1+ years of Project Coordination experience in construction or mechanical contracting.


• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).


• Excellent organizational skills and attention to detail.


• Clear and effective communication skills.


• Hold or be eligible to obtain Government of Canada security clearance (project specific requirement).

Nice-to-haves:

• Experience with project/construction management software.


• Exposure to project financial management.


• Strong problem-solving skills and ability to manage multiple priorities.

This is a replacement position. Expected annual compensation; $50,000 - $65,000

Modern Niagara offers a competitive total compensation package including:

• Defined Contribution Pension Plan with a generous employer contribution.


• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.


• An annual health spending account to support your overall wellness.


• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.


• A competitive vacation package with additional vacation granted throughout your tenure with the organization.


• Employer Paid Parental Leave Top Up.


• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.


• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [e-mail] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.