Project Coordinator

Colonial Group; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive extended health benefits

RRSP with company matching

EFAP

Job summary

Colonial Group in Ottawa is seeking a Project Coordinator to support the planning, coordination, execution, and completion of capital, rehabilitation, maintenance, and construction projects. You will help ensure safety, schedule, budgets, and compliance with codes and standards.

You'll collaborate with internal stakeholders, consultants, contractors, and regulatory authorities to drive project success, prepare reports, assist with design and tendering, and maintain thorough project records for

Qualifications

• Diploma or degree in Construction Engineering Technology, Architectural Technology, Construction Management, Civil Engineering Technology, Building Sciences, or related field.
• Minimum of three to five years coordinating residential, commercial, institutional, or multi-unit residential construction projects.
• Experience with contractors, consultants, authorities, and stakeholders.
• Experience in project planning, coordination, budgeting, scheduling, and contract administration.
• WHMIS certification and First Aid/CPR; additional safety trainings are assets.

Responsibilities

• Conduct inspections of properties to evaluate conditions and recommend actions.
• Prepare scope of work, cost estimates, schedules, and feasibility analyses.
• Coordinate construction, renovation, rehabilitation, and maintenance projects end-to-end.
• Assist with design development, tendering, and contract administration.
• Maintain project documentation: schedules, budgets, change orders, permits, closeout docs.
• Monitor permits, approvals, and regulatory requirements; manage invoices and cost variances.
• Ensure site safety and quality, communicate with stakeholders, and resolve issues.

Skills

Construction knowledge

Building codes

Project coordination

Microsoft Office

AutoCAD/Bluebeam

Safety compliance

Report writing

Multidisciplinary teamwork

Driver's license

Education

Construction Engineering Technology / Architectural Technology / Construction Management degree

Tools

AutoCAD

Bluebeam

Microsoft Project

MS Office

Job description

Purpose:

The Project Coordinator supports the planning, coordination, execution, and completion of capital, rehabilitation, maintenance, and construction projects. The role is responsible for ensuring projects are delivered safely, efficiently, on schedule, within approved budgets, and in accordance with applicable codes, standards, and organizational requirements. The Project Coordinator collaborates with internal stakeholders, consultants, contractors, and regulatory authorities to facilitate project success while maintaining a high standard of quality and customer service.

Responsibilities:

Under the direction of the Construction Manager, the Project Coordinator is a key member of the Construction & Maintenance team and is responsible for:

• Conducting inspections and assessments of residential, commercial, and mixed-use properties to evaluate existing conditions, identify deficiencies, and recommend corrective actions.
• Preparing condition assessment reports, project scopes of work, cost estimates, feasibility analyses, schedules, and project recommendations.
• Researching, evaluating, and recommending building materials, equipment, products, systems, and construction methods to support project objectives.
• Coordinating assigned construction, renovation, rehabilitation, and maintenance projects from initiation through completion.
• Assisting with project design development, tendering, quotation and proposal reviews, contractor selection, and contract administration activities.
• Preparing and maintaining project documentation, including schedules, budgets, progress reports, permit applications, change orders, closeout documentation, and other project records.
• Coordinating the timely submission and acquisition of building permits, utility approvals, and other regulatory requirements.
• Monitoring project expenditures, reviewing contractor invoices, tracking budgets, and reporting on project performance and cost variances.
• Conducting regular site visits and inspections to monitor progress, verify compliance with contract requirements, and ensure quality standards are achieved.
• Coordinating and communicating with contractors, consultants, suppliers, municipal authorities, regulatory agencies, tenants, and internal stakeholders.
• Supporting workplace health and safety compliance by monitoring site activities and ensuring adherence to applicable legislation, regulations, and organizational policies.
• Assisting in the resolution of construction-related issues, project risks, deficiencies, and unforeseen site conditions.
• Reviewing and issuing change orders and project directives as required and within delegated authority.
• Maintaining accurate project records and ensuring all documentation is complete, current, and appropriately retained.
• Conducting project closeout activities, including final inspections, deficiency reviews, warranty follow-up, and project completion reporting.
• Providing excellent customer service and responding to inquiries from tenants, clients, contractors, and stakeholders in a professional and timely manner.
• Performing other related duties as assigned.

Knowledge, skills, abilities:

• Knowledge of construction principles, building systems, project management practices, and construction administration.
• Working knowledge of applicable building codes, regulations, accessibility requirements, and construction industry standards.
• Understanding of building envelope systems, energy conservation initiatives, and sustainable building practices.
• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.
• Ability to interpret drawings, specifications, contracts, and technical documents.
• Excellent verbal, written, and interpersonal communication skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to work independently while collaborating effectively with multidisciplinary teams.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and project management software.
• Working knowledge of AutoCAD, Bluebeam, Microsoft Project, or similar construction-related software is considered an asset.
• Knowledge of occupational health and safety requirements within a construction environment.
• Ability to prepare reports, cost estimates, schedules, and project documentation with a high degree of accuracy.
• Valid Ontario Class G Driver's License and access to a reliable vehicle for business travel.

Qualifications:

• Diploma or degree in Construction Engineering Technology, Architectural Technology, Construction Management, Civil Engineering Technology, Building Sciences, or a related field.
• Minimum of three (3) to five (5) years of progressively responsible experience coordinating residential, commercial, institutional, or multi-unit residential construction projects.
• Experience working with contractors, consultants, municipal authorities, regulatory agencies, and internal stakeholders.
• Demonstrated experience in project planning, construction coordination, budgeting, scheduling, and contract administration.
• Knowledge of housing, property management, or social housing environments is considered an asset.
• Current WHMIS certification and valid First Aid/CPR certification.
• Additional safety training such as Working at Heights, Fall Protection, Joint Health & Safety, or related construction safety certifications are considered assets.

What We Offer:

• Comprehensive extended health benefits.
• Group RRSP with competitive company matching.
• Employee and Family Assistance Program (EFAP).
• Ongoing training and career development opportunities