Project Coordinator

Gensler; Ottawa; On-site; CAD 63,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Wellness programs

RRSP contributions

Annual bonuses

Job summary

Gensler in Ottawa, Ontario seeks a Project Coordinator to support Design/Project Managers from proposal through close-out. You’ll help prepare contracts, track agreements, and manage project data to improve delivery and performance.

Required are a Bachelor’s in Architecture/Interior Design and 4–8 years’ experience, plus strong communication and MS Office skills. Base salary CAD 62,500–72,000 with a multi-layered compensation package including two annual bonuses.

Qualifications

• Bachelor's degree in Architecture, Architectural Technology, or Interior Design.
• 4–8 years of experience in architecture/design coordination.
• Strong verbal and written communication skills.

Responsibilities

• Support Design/Project Managers from proposal to project close-out.
• Assist with contract/proposal documentation and tracking.
• Coordinate with counsel, design managers and accounting on contracts and fees.
• Use project management tools to improve staffing, revenue plans and schedules.
• Record meeting notes and maintain project profiles.

Skills

Word

Excel

Meeting notes

Communication

Self-motivated

Education

Bachelor's degree (Architecture/Architectural Technology/Interior Design)

Job description

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
• Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
• Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
• Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
• General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Your Qualifications

• Bachelor's degree in Architecture, Architectural Technology, or Interior Design
• 4-8 years of experience
• Self-motivated and naturally curious about the architecture and design process
• Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes
• Excellent verbal and written communication skills
• Legal and contract review experience is a plus, but not required
• Interest in architectural billings, fee planning, and staffing

**The base salary range will be estimated between $62,500 to $72,000. Gensler's total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler **

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable regulatory laws.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .