Project Coordinator

Gensler; Toronto; On-site; CAD 65,000 - 72,000; Full time

Job summary

Gensler in Toronto is seeking a Project Coordinator to support Design/Project Managers from proposal to close-out. You will handle contract signage, liaise with counsel and accounting, and use PM tools to enhance staffing, revenue planning, and schedules.

The role requires a architecture/design background, 4–8 years of experience, and strong communication. A base salary is provided within the 65k–72k CAD range with a multi‑layer compensation package.

Qualifications

• Bachelor's degree in Architecture, Architectural Technology, or Interior Design.
• 4-8 years of experience.
• Excellent verbal and written communication skills.
• Legal and contract review experience is a plus.

Responsibilities

• Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
• Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
• Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
• Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
• General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Skills

Verbal communication

Written communication

Self-motivated

Curious about design

Education

Bachelor's degree in Architecture, Architectural Technology, or Interior Design

Tools

Microsoft Word

Microsoft Excel

Meeting notes

Job description

Your Role

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.

Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.

Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.

Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).

General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Your Qualifications

Bachelor’s degree in Architecture, Architectural Technology, or Interior Design

4-8 years of experience

Self-motivated and naturally curious about the architecture and design process

Proficient in Microsoft Word, Excel and capable of taking detailed Meeting Notes

Excellent verbal and written communication skills

Legal and contract review experience is a plus, but not required

Interest in architectural billings, fee planning, and staffing

**The base salary range will be estimated between $65,000 to $72,000. Gensler’s total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler**

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Aff…

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail] .

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