Project Coordinator

Bird Construction; Ottawa; On-site; CAD 70,000 - 90,000; Full time

Job summary

Bird Construction, a leader in Canadian construction, is seeking a Project Coordinator in Ottawa. The role includes managing project execution, organizing documentation, and collaborating with project teams. Ideal candidates will have a construction-related degree and relevant experience. Join a dynamic team committed to excellence and inclusivity.

Qualifications

• Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Proficient in reading and interpreting construction documents.
• Experience on collaborative contract model projects preferred.

Responsibilities

• Assists with preparation and execution of overall work plan and schedule.
• Maintains up-to-date project documents and manages electronic databases.
• Liaises with architects and subcontractors regarding change notices and design revisions.

Skills

Teamwork

Organizational skills

Time management

Client service

Education

Post-secondary degree or diploma in a construction-related discipline

Tools

MS Office

MS Project

SharePoint

Job description

Project Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Project Coordinator will assume responsibility for all aspects of project execution.

This position is based out of our Ottawa office, with travel to sites as required.

Please note that this position requires the successful candidate to obtain and maintain a Secret-level security clearance.

Primary responsibilities include, but are not limited to:

• Assists with the preparation and execution of the overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project, including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates
• Liaises with architects, consulting engineers, subcontractors, and suppliers regarding contract and change notices, design revisions, RFIs, RFQs, etc.
• Prepares and participates in meetings with the project team, architects, consultants, and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes promptly
• Assists with providing final document turnover to the client at the completion of the project
• Coordinate deficiencies promptly.
• Maintains project awareness to keep the Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by the project team.

Qualifications:

• Completed post-secondary degree or diploma in a construction-related discipline.
• Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Experience working on commercial and/or institutional projects from start to finish.
• Works effectively in a team environment.
• Ability to read and interpret contract specifications, drawings, and other construction documents.
• Excellent computer skills and proficiency with MS Office, including MS Project; experience with SharePoint is a plus.
• Strong organizational and time management skills to prioritize workload and stay on top of things as the project demands increase.
• Client service and customer focus to establish and maintain effective relationships with customers.
• Self-motivated with strong willingness and ability to learn and be challenged.
• Experience on collaborative contract model projects preferred but not required.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.