Project Coordinator

O.N. SITE CONSTRUCTION INC.; Oakville; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

RRSP matching

Health & dental benefits

Career growth opportunities

Team collaboration

Job summary

O.N. Site Construction Inc. in Oakville, Ontario, seeks a Project Coordinator to join the Project Management team. The role integrates with clients, trades, and our Finance team, coordinating information flow and project documentation.

Responsibilities include tender support, drawing management, project setup in Jonas Premier, subcontract coordination, and financial forecasting. A strong emphasis on communication, organization, and stakeholder relationships is essential.

Qualifications

• Minimum 2 years of Project Coordinator experience.
• Post-secondary education in Construction Management or equivalent.
• Ability to build relationships with multiple stakeholders.
• Excellent written and verbal communication.
• Strong organization, planning and time management.
• Analytical, problem solving, and budgeting/reporting skills.
• Proficiency in Jonas Premier software.
• MS Office, Bluebeam and MS Project experience required.

Responsibilities

• Assist tendering by preparing docs, tracking submissions, and coordinating subs.
• Manage construction drawings and specs with proper naming conventions.
• Set up projects in Jonas Premier with client info, budgets, and change orders.
• Coordinate subcontracts, shop drawings, and change orders with PM.
• Prepare and distribute project handbooks to site teams.
• Support financial processes: billing, cost controls, and forecasts.
• Oversee closeout, ensure lien act compliance and final docs submission.
• Maintain organized project folders and standardized processes.
• Build relationships with sub-trades and update bidders list.
• Perform additional duties to support the project team.

Skills

Communication skills

Organization

Analytical thinking

Budgeting & reporting

Team collaboration

Education

Post-secondary in Construction Management or equivalent

Tools

Jonas Premier

MS Office

Bluebeam

MS Project

Job description

Salary Range: $60,000.00 To $70,000.00 Annually

Who We Are

O.N. Site Construction Inc. is a full-service general contracting and project management construction company serving some of Canada’s top organizations since 2005. With headquarters in Oakville, Ontario and regional offices in Calgary, Saskatoon, and Victoria, we deliver projects ranging from small interior renovations to complex multi-million-dollar builds. Our reputation is built on quality workmanship, exceptional service, and a commitment to service, safety, and sustainability.

Who are we looking for

Project Coordinator

role is an integral member of the Project Management team and acts as a key facilitator of information communicated between project teams, clients, trades, and our Finance team.

What will you do

• Assist with the tendering process by preparing documents, tracking submissions, and coordinating sub-contractor engagement.
• Manage and organize construction drawings and specifications, ensuring proper naming conventions and easy access for both internal and external teams.
• Set up projects in Jonas Premier Software, including client information, budgets, and change orders.
• Collaborate with the Project Manager to coordinate subcontracts, shop drawings, and change orders.
• Prepare and distribute comprehensive project handbooks to Site Supervisors and relevant teams.
• Support financial processes by tracking billing, auditing cost controls, and preparing project forecasts.
• Oversee project closeout, ensuring compliance with the Lien Act and submission of final record documents.
• Maintain organized project folders and standardize processes for efficiency and accuracy.
• Build and nurture relationships with sub-trades and maintain an updated bidders list.
• Perform additional duties as required to support the project team and enhance project performance.

What you need to succeed

• 2 years minimum of Project Coordinator experience
• Post-secondary education in Construction Management or recognized equivalent required.
• Ability to develop and maintain excellent relationships with multiple stakeholders
• Excellent and effective communication skills; written and verbal
• Strong organization, planning and time management skills
• Strong analytical, problem solving skills
• Excellent with numbers, budgets and reporting
• Enthusiasm and commitment to continual learning
• Proficient in all computer skills, MS Office, Bluebeam and MS Project.
• Software experience with Jonas Premier is a requirement.

What’s in it for You

• RRSP contribution matching program
• Health and dental benefits plan
• Career growth and development opportunities
• Work with experienced, collaborative, and supportive construction professionals
• Exposure to diverse, challenging projects with high-profile clients

Vision and Values

Our vision is to be Canada's preferred partner for superior service and project delivery.

Our values guide every project we take on and shape our company culture:

• People are our foundation and bring our vision to life. We know that when they thrive, so do our clients.
• Service is at the core of O.N. Site. We focus on understanding our clients' vision and exceeding their needs because true success is getting the next job.
• Collaboration drives us – internally and externally. By working together, we elevate ourselves and become more than the sum of our parts.
• Innovation fuels O.N. Site. It transforms ideas into results, meets evolving client needs, sustains growth, and fosters a culture of continuous improvement where there is no finish line.
• Quality defines us. We deliver top-tier construction projects that ensure customer satisfaction, embedding a culture of excellence.
• Safety comes first. At O.N. Site, we believe that zero accidents is the only goal.

O.N. Site Construction Inc. is committed to a process that is inclusive, barrier free and a workforce that reflects the diversity of our community. We encourage applications from all qualified individuals including applicants from all backgrounds.