Project Coordinator

Hypertec Group; Montreal; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model (3 days in office)

Health benefits

Health Spending Account (HSA)

RRSP matching

Paid floater days

New LaSalle facility relocation

Job summary

Hypertec Group in Montreal is seeking a Project Coordinator to join our Sales Operations team. You will support planning, coordinate schedules, gather inputs, and monitor progress across multiple stakeholders to ensure timely delivery of large-scale sales opportunities.

The role emphasizes organization, clear communication, and meticulous documentation, with hybrid in-office work and a focus on accountability and cross-functional teamwork. CAPM is a plus.

Qualifications

• One to three years of experience in project coordination, sales operations, business operations, or a similar role; relevant internship or co-op experience may be considered.
• Strong organizational and time-management skills, with the ability to coordinate multiple projects, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills, with the ability to prepare clear updates and work effectively with cross-functional stakeholders.
• Demonstrated attention to detail and commitment to maintaining accurate, current, and well-organized documentation and content.
• Working knowledge of project-management principles, including schedules, milestones, dependencies, risks, action items, and status reporting.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint; experience with project-management or CRM tools is an asset.
• Strong problem-solving skills, initiative, sound judgment, and the ability to identify issues and follow through on solutions.
• Ability to work independently and collaboratively in a fast-paced environment while maintaining professionalism and accountability.
• Project-management training or certification, such as CAPM, is considered an asset.

Responsibilities

• Support the planning and coordination of assigned projects and large-scale sales opportunities.
• Maintain project schedules, milestones, deliverables, priorities, and action-item trackers, and follow up with owners on outstanding tasks.
• Coordinate with Sales, Operations, technical teams, vendors, and other stakeholders to gather requirements, inputs, updates, and supporting information.
• Monitor progress against agreed timelines, identify potential risks, delays, dependencies, or scope concerns, and promptly escalate them to the appropriate senior team member.
• Organize project and opportunity meetings, prepare agendas, document decisions and action items, and circulate timely follow-up notes.
• Prepare clear and accurate status updates for internal teams and leadership, highlighting progress, open items, risks, and next steps.
• Support the collection, review, version control, and distribution of current customer-facing and internal content, including proposals, presentations, pricing, specifications, and supporting materials.
• Maintain organized and current project files, templates, trackers, and shared content repositories to ensure teams use the latest approved information.
• Assist with responses for large-scale opportunities by coordinating timelines, stakeholder contributions, required documentation, and submission readiness.
• Assist with project reporting, process improvements, templates, and tools that strengthen visibility, consistency, and team accountability.

Skills

Project coordination

Cross-functional collaboration

Time management

Communication skills

MS 365

Tools

CRM tools

SharePoint

MS Teams

Outlook

Job description

Ready to take the next step in your career?

Join a global company shaping the future with technology that drives lasting impact.

Hypertec is seeking a Project Coordinator to join our Sales Operations team in Montreal. If you are motivated, collaborative, and aligned with our values, we would love to hear from you.

We believe that how we work is just as important as what we build. Our values reflect the mindset we bring to everything we do:

• Trust
• Customer Focus

What You’ll Be Contributing:

• Support the planning and coordination of assigned projects and large­-scale sales opportunities.
• Maintain project schedules, milestones, deliverables, priorities, and action-item trackers, and follow up with owners on outstanding tasks.
• Coordinate with Sales, Operations, technical teams, vendors, and other stakeholders to gather requirements, inputs, updates, and supporting information.
• Monitor progress against agreed timelines, identify potential risks, delays, dependencies, or scope concerns, and promptly escalation them to the appropriate senior team member.
• Organize project and opportunity meetings, prepare agendas, document decisions and action items, and circulate timely follow-up notes.
• Prepare clear and accurate status updates for internal teams and leadership, highlighting progress, open items, risks, and next steps.
• Support the collection, review, version control, and distribution of current customer‑facing and internal content, including proposals, presentations, pricing, specifications, and supporting materials.
• Maintain organized and current project files, templates, trackers, and shared content repositories to ensure teams use the latest approved information.
• Assist with responses for large‑scale opportunities by coordinating timelines, stakeholder contributions, required documentation, and submission readiness.
• Assist with project reporting, process improvements, templates, and tools that strengthen visibility, consistency, and team accountability.

What Sets You Apart:

• One to three years of experience in project coordination, sales operations, business operations, or a similar role; relevant internship or co‑op experience may be considered.
• Strong organizational and time‑management skills, with the ability to coordinate multiple projects, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills, with the ability to prepare clear updates and work effectively with cross‑functional stakeholders.
• Demonstrated attention to detail and commitment to maintaining accurate, current, and well‑organized documentation and content.
• Working knowledge of project‑management principles, including schedules, milestones, dependencies, risks, action items, and status reporting.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint; experience with project‑management or CRM tools is an asset.
• Strong problem‑solving skills, initiative, sound judgment, and the ability to identify issues and follow through on solutions.
• Ability to work independently and collaboratively in a fast‑paced environment while maintaining professionalism and accountability.
• Project‑management training or certification, such as CAPM, is considered an asset.

What’s In it For You:

• Hybrid work model (3 days a week in office), supported by competitive benefits.
• Comprehensive health benefits that ensure you and your family are covered for a wide range of medical needs.
• Health Spending Account (HSA).
• Employer‑matched RRSP Program.
• Paid Floater Days.
• Our head office will soon relocate to a new, state‑of‑the‑art facility in LaSalle, near the Lachine Canal. Designed to set new standards in sustainability, it reflects our commitment to responsible growth and innovation.

Immerse Yourself in the Hypertec Journey:

You think you are the right candidate for this role? We can’t wait to meet you!

About Hypertec

Founded in 1984, Hypertec empowers innovators to push boundaries and lead their industries through transformative technology.

Through our five divisions—High Performance Compute & AI, Data Center Construction, Health, Custom Manufacturing, and Solutions Partner—we help clients turn complex challenges into opportunities for sustainable growth. Trusted by leaders in AI, financial services, media & entertainment, healthcare, and the public sector, we serve clients in over 80 countries.

Recognized globally for innovation and sustainability, including our revolutionary immersion‑born servers, we continue to deliver technology that makes a lasting difference.

Hypertec is an equal opportunity employer.

Hypertec evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, disability status or any other legally protected characteristic.