Project Coordinator

Premier Project Consultants Ltd.; Kitchener; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Dental care

Extended health care

Vision care

Extensive EFAP program

Virtual Urgent Care

Job summary

Premier Project Consultants Ltd. is seeking a highly organized Project Coordinator to support delivery of active residential and commercial projects.

This role coordinates site administration, documentation, logistics, and communication between field teams, consultants, and office staff. Working closely with the Project Manager and Site Superintendent, you ensure project information is accurate, up-to-date and communicated to support efficient site operations and project delivery.

Qualifications

• Experience coordinating site administration, documentation, and logistics for residential or commercial projects.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced site environment.
• Excellent communication with site teams, consultants, clients, and office staff.

Responsibilities

• Support PM and Site Superintendent in executing project plans, schedules, and milestones.
• Maintain project documentation (drawings, specs, permits, change orders, RFIs, submittals).
• Assist with estimates, quantity take-offs, and change orders.
• Coordinate site meetings and minutes; follow up on action items.
• Support logistics, deliveries, equipment scheduling, trade and vendor activities, and site access requirements.
• Track attendance and ensure documentation for site personnel.
• Maintain material tracking and delivery coordination for project execution.
• Act as communication link between site teams and office staff, consultants, clients, and trades.
• Support safety/compliance activities, orientations, toolbox talks, site walkthroughs to identify risks.
• Assist with reporting, timesheets, logs, cost tracking, and close-out documentation.
• Assist with payroll inputs, invoicing, and expense tracking for site operations.

Skills

Site coordination

Construction administration

Documentation discipline

Communication skills

Problem solving

Field-office coordination

MS Office proficiency

PM software asset

Tools

Microsoft Office

Project management software

Job description

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of active residential and commercial projects. This role is responsible for coordinating day-to-day site administration, documentation, logistics, and communication between field teams, consultants, and office staff.

Working closely with the Project Manager and Site Superintendent, the Site Coordinator ensures that project information is accurate, up to date, and effectively communicated to support efficient site operations and project delivery.

The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys being the central link between site activity and office coordination.

Key Responsibilities

• Support the Project Manager and Site Superintendent in the execution of project plans, schedules, and key milestones across active projects.
• Maintain accurate and up-to-date project documentation, including drawings, specifications, permits, change orders, RFIs, submittals, and site instructions, ensuring proper tracking, distribution, and record-keeping.
• Assist with project estimates, quantity take offs, and review and validate change orders
• Coordinate site meetings, including preparation of agendas, documentation of minutes, and follow-up on action items to ensure timely completion.
• Support day-to-day site operations, including coordination of logistics, deliveries, equipment scheduling, trade and vendor activities, and site access requirements.
• Track trade and vendor attendance and ensure all site personnel have required documentation and information prior to site access.
• Assist in maintaining organized material tracking, inventory oversight, and delivery coordination to support efficient project execution.
• Act as a key communication link between site teams, office staff, consultants, clients, and trade and vendor partners to support smooth project delivery.
• Support site safety and compliance activities, including maintaining documentation, assisting with orientations and toolbox talks, and participating in site walkthroughs to identify and elevate risks or non-compliance issues.
• Assist with reporting and administrative functions, including compiling project updates, processing timesheets and delivery slips, maintaining daily site logs, and supporting cost tracking and project close-out documentation.
• Support administrative coordination related to payroll inputs, invoicing, and expense tracking associated with site operations.

• 2-5 years of experience in site coordination, project coordination, construction administration, or a related role.
• Experience in residential, commercial, or infrastructure project environments is strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced site environment.
• High attention to detail and accuracy in documentation, reporting, and record keeping.
• Strong communication skills with the ability to interact professionally with site teams, subcontractors, consultants, and clients.
• Proactive problem-solving skills with the ability to anticipate needs, follow through on tasks, and support issue resolution.
• Ability to work effectively in both field and office environments, adapting to changing priorities as required.
• High level of accountability, reliability, and professionalism in day-to-day responsibilities.
• Team-oriented mindset with the ability to support both field operations and office coordination.
• Comfortable working with digital tools and systems; proficiency in Microsoft Office (Word, Excel, Outlook) is required. Experience with project management or construction management software is considered an asset.
• Strong documentation discipline, including the ability to maintain accurate records, logs, and project files.
• Familiarity with site safety processes, documentation, and compliance requirements is an asset.

• Dental care
• Extended health care
• Vision care
• Extensive EFAP program
• Virtual Urgent Care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at [e-mail].

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

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