Project Coordinator

AMA - Alberta Motor Association; Edmonton; On-site; CAD 52,000 - 70,000; Full time

Job summary

AMA - Alberta Motor Association is seeking a Project Coordinator to join the Properties team. You will coordinate furniture initiatives, support facility projects, and manage day-to-day service requests to keep AMA workplaces functional and welcoming.

You’ll collaborate with internal stakeholders, contractors, and the Facilities team to bring workplace projects to life. Ideal candidates bring strong project coordination skills, 5+ years in related roles, and proficiency with Microsoft Office.

Qualifications

• High school diploma required; post-secondary PM education is an asset.
• Minimum 5 years in building operations, facilities support, or related field.
• Proficient with Microsoft Office applications; experience purchasing/building operations is an asset.

Responsibilities

• Coordinate furniture design assessments and space utilization initiatives.
• Support furniture installations and workplace updates for timely project completion.
• Manage furniture-related service requests in ServiceNow with timely follow-up.
• Coordinate with contractors, vendors, and internal teams for ongoing operations.
• Assist with relocations, planning, scheduling, and post-move reviews.
• Maintain furniture inventory and workstation assignments across locations.
• Support budget tracking by reviewing invoices and coordinating approvals.

Skills

Project coordination

Relationship management

Space planning

Budget tracking

ServiceNow

Microsoft Office

Vendor management

Communication

Education

High school diploma

Post-secondary PM education

Tools

ServiceNow

Job description

YOU’RE THE KIND OF PERSON WHO CAN TURN A FLOOR PLAN INTO A GREAT WORKPLACE.

The Opportunity

Are you passionate about creating work environments that help people do their best work? As a Project Coordinator on AMA’s Properties team, you’ll play an important role in ensuring our facilities remain functional, efficient, and welcoming for employees, members, and customers. You’ll be responsible for coordinating furniture initiatives, supporting facility-related projects, and managing day-to-day work requests that keep AMA’s workplaces running smoothly.

This role combines project coordination, relationship management, space planning, and operational support. Working closely with internal stakeholders, contractors, vendors, and the Facilities team, you’ll help bring workplace projects to life while ensuring service requests are completed efficiently and effectively.

You’ll be part planner, part problem-solver, and part coordinator, helping create environments that support the people who deliver exceptional service to AMA members every day.

The Team You’ve Been Looking For

AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one-million members, everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance, and more, the opportunities to grow with us are almost limitless.

Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:

• Competitive salary and flexible benefits
• Employer-paid retirement savings program
• Employee-exclusive discounts on travel, insurance, memberships, and more
• Free travel medical insurance for you and your immediate family
• Ongoing professional development
• Paid vacation and personal days, including a Volunteer Day and Me Day
• Flexible work models that make sense for your lifestyle

For us, curiosity fuels innovation. We value people who are eager to explore new ideas and who are comfortable putting emerging technologies into practice. We see experience with AI-powered tools like ChatGPT, Copilot, and similar platforms as a real plus, especially when it’s used to work smarter, increase efficiency, and find better ways to get things done.

Who You Are

• You enjoy collaborating with people and building strong working relationships.
• You’re highly organized and have a talent for keeping multiple projects moving at once.
• You’re comfortable balancing administrative responsibilities with hands‑on project coordination.
• You have a natural ability to solve problems and adapt when priorities shift.
• You’re detail‑oriented and understand the importance of accuracy, planning, and follow-through.
• You take pride in delivering excellent service and finding practical solutions.
• You’re confident communicating with internal stakeholders, contractors, suppliers, and vendors.
• You’re not afraid to roll up your sleeves and help make things happen.

How You’ll Make an Impact

• Coordinate furniture design assessments, redesign requests, and space utilization initiatives that support AMA workplace environments.
• Partner with the Facilities Manager, architects, and furniture providers to develop practical workspace solutions while maximizing budgets and existing inventory.
• Support furniture installations and workplace updates to ensure projects are completed efficiently and successfully.
• Manage furniture-related service requests using ServiceNow, ensuring timely assignment, coordination, execution, and follow‑up.
• Coordinate with contractors, vendors, and internal teams to support ongoing facility operations and service delivery.
• Assist with departmental relocations by supporting planning, scheduling, move coordination, and post‑move reviews.
• Maintain accurate furniture inventory records and workstation assignments across multiple locations.
• Support budget tracking by reviewing invoices, verifying approvals, and coordinating payment submissions.

What You Bring to the Table

• High school diploma.
• Minimum 5 years of experience, preferably involving building operations, facilities support, furniture systems, or a related field.
• Strong proficiency with Microsoft Office applications.
• Experience with building operations or purchasing is considered an asset.
• Post‑secondary education in Project Management, Business Administration, Building Operations, or a related discipline is an asset.

You’ll also bring:

• Proven ability to manage multiple projects in a fast‑paced environment.
• Strong analytical, planning, and problem‑solving skills.
• Excellent interpersonal skills and the ability to work effectively with internal stakeholders and external partners.
• Strong verbal and written communication skills.
• The ability to assess challenges and implement effective solutions.

Belonging Matters Here

AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact [e-mail]. We’ll work with you to feel supported throughout your journey with us.

WORK MODEL:

In-Office

We thank all applicants for their interest; however, only those selected for an interview will be contacted.