Project Coordinator

Indalma Creative; Delta; On-site; CAD 50,000 - 60,000; Full time

Job summary

A leading design studio in Delta is seeking an Entry Level Project Coordinator to ensure creative projects run smoothly and efficiently. This full-time role involves coordinating between clients and the design team, managing scopes, and timelines while maintaining budgets. Ideal candidates will possess strong organizational skills and a proactive approach to problem-solving in a hybrid working environment.

Benefits

Competitive salary

Group Extended Health Benefits

Employee Bonus Incentive Program

Flexible and hybrid work environment

Project management training

Qualifications

• 2+ years of project management experience in a design or creative environment.
• Practical understanding of design and print production processes.
• Experience with scheduling tools and resource allocation.

Responsibilities

• Coordinating projects between clients, designers, and vendors.
• Creating detailed scope of work documents outlining deliverables and timelines.
• Managing budgets throughout the project lifecycle and addressing potential issues.

Skills

Organizational skills

Attention to detail

Proactive communication

Education

Bachelor’s degree in Business Management, Project Management, or similar

Tools

Project Management software

Adobe Creative Suite

Job description

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Indalma Creative is an established, forward-thinking branding and design studio based in South Delta, BC. Since 2004, we've built a reputation as a trusted creative partner for organizations throughout British Columbia, delivering authentic brand identities and strategic communications that drive real results.

We're not just designers, storytellers, and marketers – we're strategists, problem-solvers, and relationship-builders who dive deep to understand our clients' unique challenges. Our collaborative team has developed powerful solutions for a diverse portfolio ranging from homebuilders and restaurant chains to independent schools and public service organizations like health authorities and municipal police services.

We are seeking a dedicated and detail-oriented Project Coordinator to join our team. We're looking for someone who enjoys bringing structure to creative projects in our hybrid work environment. In this full-time position, you'll coordinate between clients, designers, and vendors while ensuring projects stay on schedule and within budget.

What You Will be Doing

As our Project Coordinator, you'll be the operational backbone of our studio, ensuring projects flow smoothly from initiation to completion. Your keen organizational skills and attention to detail will help our creative team deliver exceptional work on time and on budget.

• Create detailed scope of work documents outlining deliverables, specifications, budgets, and timelines
• Develop and maintain project schedules using workback methodologies, making daily updates as priorities shift to ensure on-time delivery
• Assign and prioritize tasks across the design team, monitoring progress and addressing bottlenecks to maintain project momentum
• Manage scope and budget throughout the project lifecycle, flagging potential issues early and implementing solutions to keep projects on track
• Serve as the primary client contact during project initiation and coordinate across project phases
• Organize client files and prepare assets, ensuring they're accessible for designers
• Proactively manage print and signage services, acting as liaison between vendors, clients, and our team
• Gather post-project client feedback to identify opportunities for improvements

What You Bring

• Bachelor’s degree, Business Management, Project Management, PMP or CAPM certification (or similar education)
• 2+ years of project management experience in a design, marketing, or creative environment
• Experience with scheduling tools and resource allocation in a team environment
• Project Management software experience preferred
• Practical understanding of design and print production processes
• Budget tracking and financial oversight skills
• Proficiency with Mac environment, Adobe Creative Suite, and cloud-based file management systems
• Strong organizational skills with exceptional attention to detail
• Ability to translate creative concepts into executable project plans with clear deliverables
• Calm, solution-oriented approach to managing competing priorities and tight deadlines
• Proactive communication skills and the ability to build strong relationships with clients and team members
• Experience creating and maintaining efficient workflow systems and processes

What We Offer

• Competitive salary, Group Extended Health Benefits, and Employee Bonus Incentive Program
• Flexible and hybrid work environment in our South Delta-based design studio
• Willing to complete project management training at 3-month and 12-month milestones
• Opportunity to grow with our studio as you help manage increasingly complex projects
• A collaborative team environment where your organizational skills directly impact the success of client projects
• A role that balances structured processes with the creative energy of a design studio

Interested in joining our team? Learn more about the position and how you'll contribute to Indalma's success.

Please submit your resume and a brief cover letter outlining your experience and interest in the role to: [e-mail]

Seniority level

Seniority level

Entry level

• Seniority level

  Entry level

Employment type

Employment type

Full-time

• Employment type

  Full-time

• Industries

  Design Services

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