Project Coordinator

FitzGerald and Snow (2010) Ltd.; Charlottetown; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Group Health & Dental Benefits

RRSP matching

3 weeks paid vacation

Job summary

FitzGerald and Snow (2010) Ltd is seeking a Project Coordinator to support our project managers and site superintendents on Prince Edward Island. You will assist with day-to-day coordination, light estimating, and quantity takeoffs, while keeping schedules, documentation, and communications organized.

The role requires 1–3 years in construction coordination, proficiency with MS Project and the MS Office suite, and the ability to manage multiple priorities with strong communication skills.

Qualifications

• Post-secondary education in construction, business, or a related field or equivalent experience.
• 1–3 years' experience in construction coordination, administration, or project support.
• Experience with quantity takeoffs and light cost estimating is an asset.
• Proficiency with MS Project and MS Office suite; Jonas Accounting Software is an asset.
• Strong ability to manage multiple priorities and deadlines; good communication.

Responsibilities

• Prepare quantity takeoffs from drawings and specifications.
• Support cost estimates, budgets, and tender submissions for construction projects.
• Solicit and evaluate pricing from vendors and subcontractors.
• Develop and update project schedules using MS Project to track milestones.
• Administer project documentation including RFIs, submittals, and change orders.
• Coordinate procurement activities and site logistics for efficient execution.
• Issue purchase orders and process monthly progress billings and invoices.
• Prepare meeting minutes and distribute project correspondence.

Skills

Adaptability

Oral Communication

Teamwork

Attention to Detail

Dependability

Desire to Learn

Organization

Reading drawings

Education

Post-secondary education in construction, business, or a related field

Tools

MS Project

Microsoft Word

Excel

Outlook

Jonas Accounting Software

Job description

FitzGerald and Snow (2010) Ltd. is a leader in the construction industry on Prince Edward Island and we are looking for the right individual to strengthen our project management team at our Charlottetown office.

Position Overview

The Project Coordinator supports our Project Managers and Site Superintendents with the day-to-day coordination of active construction projects, and is cross-trained to provide light estimating support - including quantity takeoffs and pricing for change orders and smaller jobs - helping fill scheduling and estimating gaps as needed.

Key Responsibilities

• Prepare quantity takeoffs from drawings and specifications
• Support the preparation of cost estimates, budgets, and tender submissions for construction projects
• Solicit and evaluate pricing from vendors, suppliers, and subcontractors
• Develop, maintain, and update project schedules using MS Project to track milestones, progress, and contractual deadlines
• Administer project documentation, including RFIs, shop drawings, submittals, change orders, progress claims, and closeout documents
• Support procurement activities through subcontractor tendering, bid solicitation, bid analysis, and award recommendations
• Coordinate material procurement, delivery schedules, and site logistics to ensure efficient project execution
• Issue purchase orders and process monthly progress billings, invoices, and supporting documentation
• Prepare and distribute meeting minutes, project correspondence, and other project records
• Manage and distribute construction drawings and project documents for site operations
• Participate in meetings with clients, consultants, subcontractors, and project stakeholders to coordinate work and resolve project issues
• Assist with project administration, scheduling, cost control, and coordination throughout all phases of the project lifecycle
• Project close-out documentation, as-builts and manuals

Qualifications

• Post-secondary education in construction, business, or a related field (or equivalent experience)
• 1-3 years' experience in a construction coordination, administration, or project support role
• Experience with quantity takeoffs and light cost estimating an asset
• Proficiency with MS Project and Microsoft Word, Excel & Outlook; experience with Jonas Accounting Software an asset
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to read and interpret construction drawings and specifications
• Valid driver's license (occasional site visits required)

Compensation & Schedule

Job Type: Full-time, Permanent

Pay: $50,000-$65,000 yearly, scaled to experience and scope of duties (including estimating support)

Schedule: 8-hour shift, 40 hrs/week, Monday to Friday

Benefits

• Group Health & Dental Benefits
• RRSP matching
• 3 weeks paid vacation

Education

Post-Secondary School

Essential Skills:

• Adaptability
• Computer Use
• Oral Communication
• Working with Others

Soft Skills:

• Attention to Detail
• Dependability
• Desire to Learn
• Organization

Languages:

• English