Project Coordinator

NOVOCOL PHARMACEUTICAL OF CANADA; Cambridge; On-site; CAD 63,810 - 77,990; Full time

Benefits offered by this job

Excellent compensation/benefits package

RRSP program

Discounted gym memberships

Programs supporting work-life balance

Employee recognition program

Social events and spirit days

Job summary

NOVOCOL PHARMACEUTICAL OF CANADA in Cambridge is seeking a Project Coordinator to lead and coordinate project-specific administration activities. The role involves delivering project documentation, managing administrative activities across projects, and supporting Project Managers in planning and monitoring.

The ideal candidate should have a college diploma, 3–5 years of relevant experience, and strong communication and organizational skills. We offer excellent compensation and benefits including RRSP programs and corporate discounts.

Qualifications

• 3–5 years of experience in an administrative function or Project Coordinator role.
• Pharmaceutical industry experience is a plus.
• Records management training would be an asset.

Responsibilities

• Delivery of timely and accurate project documentation and reporting.
• Support Project Managers with project planning and coordination.
• Monitor project progress and create status reports for stakeholders.

Skills

Proficient communication skills

Excellent organizational skills

Strong planning skills

Initiative and problem-solving

Team player

Education

College diploma in a scientific or administrative function

Tools

Microsoft Office applications

Project management software

Job description

Job Summary

Accountable to the Director of Project Management, the Project Coordinator leads and coordinates project‑specific administration activities for cross‑functional projects, including strategic initiatives, new business development opportunities, contract manufacturing, product launches, manufacturing compliance, and alternative supplier sourcing and qualification.

Primary Duties and Responsibilities

• Delivery of timely and accurate project documentation, and reporting on department metrics.
• Manages project administrative activities from specification to turnover for processes and equipment outside of routine production, across projects such as new business development, contract product development, contract manufacturing, technology transfer, product launches, process improvements, inter‑site harmonization, manufacturing compliance, and alternative supplier sourcing and qualification.
• Supports Project Managers in developing, maintaining, and monitoring project plans, action logs, project schedules, work hours, budgets, and expenses, using appropriate tools, and coordinating and managing documentation, internal files, records, and shipments.
• Documents and follows up on actions and decisions from project team meetings, steering team meetings, etc.
• Responsible to the Project Managers for the execution of assigned tasks.
• Assists Project Managers with validating, reconciling, and correcting project team actual hours, purchases, invoicing, change orders, shipments and receipts, as required.
• Assists Director Project Management with preparing department metrics.
• Represents the PM group at various committees and team meetings.
• Leads weekly PM team meetings covering metrics, training requirements, social events, EHS updates, etc.
• Monitors project progress and creates project status reports for project managers and stakeholders, as required.
• Assists PM with the preparation of change orders and associated worksheets showing cost build‑up for active projects.
• Initiates the invoicing process for projects and change orders based on contractual milestones and payment terms, and tracks payment of the same.
• Assists with assessing project risks, maintains the Risk Register and progress to associated mitigations, and provides solutions as applicable.
• Schedules stakeholder meetings and facilitates communication, including preparation and distribution of standard reports (agenda, minutes, etc.).
• Assists PM and Business Development with the preparation of proposals and coordinates the approval process.
• Attends and leads meetings with clients (for external projects), project teams, and key stakeholders during PM’s absence, keeping assigned projects on track.
• Assists PM with project closure or termination activities, completing tasks including approval and archiving of final documentation, disposing of waste, expired or surplus materials, reconciling financials, closing time tracking, etc.
• Participates in project management improvement initiatives.
• Assists with the maintenance and improvement of standard PM office (PMO) tools, templates, and website.
• Audits use and maintenance of these tools.
• Designs and delivers training on new PMO practices as appropriate.
• Executes work in a way that is compliant with GMP, EHS, and other company policies and procedures, following regulatory guidance, safety rules and regulations, and standard business practices, while embodying the company’s mission, vision, and values.
• Performs other related duties as assigned.

Basic Requirements

• College diploma in a scientific or administrative function.
• 3–5 years of experience in an administrative function, Project Coordinator, or a similar role.
• Pharmaceutical industry experience is a plus.
• Ability to be effective with minimal supervision.
• Proficient communication skills, both written and verbal.
• Excellent organizational skills with strong attention to detail.
• Strong planning and organizational skills with detail orientation.
• Demonstrates initiative, ownership, effective problem‑solving, self‑motivation, and is a team player.
• Proficiency with Microsoft Office applications, including Project, Excel, Word, Vision, and PowerPoint.
• Records management training would be an asset.

What We Offer

• Excellent compensation/benefits package.
• RRSP program.
• Discounted gym memberships.
• Programs supporting work‑life balance (EAP).
• Corporate discounts and perks.
• Employee recognition program.
• Social events and spirit days.
• Compensation starting at approximately $70,900.00CAD with the opportunity for increase based on qualifications and experience.
• Total rewards include comprehensive benefits, bonus eligibility, and professional development support.

Equal Employment Opportunity

We are committed to diversity and inclusion. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to providing an inclusive and barrier‑free recruitment and selection process.