Project Coordinator

Houle; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work options

Vacation policy

RRSP matching

Health and wellness reimbursements

Job summary

Houle is seeking a highly organized Project Coordinator to support Project Managers and Estimators across multiple active projects from our Victoria office. The role involves maintaining project information, coordinating workflows, supporting submittals, tracking materials, and updating internal systems.

A strong team player with English communication skills and attention to detail is essential. Ideal candidates will have 2+ years of project coordination experience in construction, proficiency

Qualifications

• 2+ years of experience in project coordination or office administration in construction or related field.
• High proficiency in MS Office; experience with Procore, AutoCAD, Accubid, MS Project is an asset.
• Experience managing document control, file management, scheduling, data entry and minute taking.
• Highly organized and attentive to detail; strong interpersonal and English communication skills.
• Able to read electrical/construction drawings; electrical engineering degree or related education is an asset.

Responsibilities

• Assist Project Managers and Estimators with administrative tasks and project setup.
• Organize and track shop drawings; distribute as needed.
• Data entry and updating project information in management systems.
• Update drawings, purchase orders and schedules with change orders.
• Price and confirm hours for extra work orders; track shipments and delivery.
• Attend site meetings and site walks to record minutes and circulate reports.

Skills

MS Office

Procore

AutoCAD

MS Project

Document control

Data entry

Attention to detail

English communication

Education

High School Diploma

Electrical engineering degree or diploma

Tools

Procore

AutoCAD

Accubid

MS Project

Job description

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About This Role

We are recruiting for a Project Coordinator to join our Project Delivery Group, based in the Victoria office.

We're looking for a highly organized Project Coordinator to support Project Managers and Estimators across multiple active projects. This role is responsible for maintaining accurate project information, coordinating key workflows, supporting submittals, tracking materials, and updating internal systems.

This opportunity is ideal for someone who is highly organized, dependable, and comfortable managing multiple priorities, while working in a collaborative environment that encourages learning, growth, and continuous improvement.

Your Responsibilities

• Assist Project Managers with a variety of administrative tasks that may include preparing job binders, setting up jobs in project management system, permits, manuals, tender forms & any other duties to help paper flow and job organization
• Organize and track shop drawings, distributing as needed
• Data entry and updating systems with information from Project Managers
• Update project drawings, purchase orders and job schedule with change orders
• Price, extend and confirm hours submitted as required for extra work orders
• Make sure the project site has all the latest specs, drawings, shop drawings, change orders, schedules
• Track shipments for orders, track back orders, and follow-up with suppliers for delivery of materials
• Attend site meetings and site walks to record and produce minutes
• Print and circulate a variety of reports associated with the project

Your Experience And Skills

• High School Diploma
• 2+ years of experience in project coordination, administration or office related position within the construction or related field
• High proficiency in MS Office. Experience with Procore, AutoCAD, Accubid, MS Project, are an asset
• Experience managing document control, file management, scheduling, data entry, minute taking
• Highly organized and attentive to detail
• Must be team player with good interpersonal and English communication skills
• Able to read electrical and/or construction drawings, an asset
• Electrical engineering degree, diploma, relevant education or Electrician TQ considered an asset

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, recognized Best Workplaces for Women, and one of Canada's Best Managed companies, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We embrace work-life balance and offer flexible work arrangements including hybrid work options for eligible roles, and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary Range: $60,000-$75,000 per year plus a competitive total compensation package. Actual salary will commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.